ࡱ> #` ybjbj5G5G ¶W-W-Xq6"""""""6>>>86?\?6-n2@2@H@H@H@A&A Ammmmmmm$oh?rm"HAAHHm""H@H@wm|L|L|LHp"H@"H@llLHm|L|Lfl""iH@&@ $Itg*k<m0-ng"rIJrTiivr"6jAClZLgE$F)AAAmmKdAAA-nHHHH666$Z)666Z)666"""""" Marine Action Planning Session Post Workshop Report Background This constitutes the post-workshop report for the Marine Action Planning Session from the UNESCO- IOC Capacity Development Programme (IOC-CDP) Workshop, held in Libreville, Gabon, March 12-16, 2007. The report provides a review of outcomes of the mapping session, including a report on the participation and exchanges with workshop participants. Also included is a list of recommendations for follow-up action by IOC and partner institutes within the frame of the IOC-CDP. MAP Session Preparation Information was requested of the participants ahead of the workshop, including a request to receive background on each of the participating institutes and information on any current international donor support. Two institutes (out of 14) submitted their Challenges and Skills advanced worksheet. Both neglected to include requested information on current projects, areas of interest and expertise. Consequently, it was difficult to form an accurate picture of the interests and competencies of the participating institutes, and to know the scope of their operations. A sponsor matrix and presentation slides were intended to be distributed ahead of time to the participants. Due to travel schedules and other complications, this was not achieved, so the participants received prior to the workshop only a one page brief (also translated into French) on the purpose and expected outcomes of the MAP project development exercise. Potential sponsor information was then included in presentation slides by the MAP facilitator during the session, and this information was expanded during the MAP break out sessions. MAP Session Objectives The overall objectives of the MAP session were to strengthen institute capacities in project development and funding, in order to enhance their efforts to protect the marine environment. The MAP session was designed to set in motion a process of identifying one or more regional projects that IOC could assist the participating institutes to develop. The stated MAP session aims were to: Consider focus areas and the expectations of potential sponsors. Discuss how institutes can enhance and promote their capabilities to attract sponsors. Review practical aspects of developing bids and submitting grant requests. Share institute experiences and lessons learned on bidding and grant writing. Identify next steps to improve bidding and increase financial support. MAP Session Implementation The initial plan, following previous meetings, was to have the MAP session at the end of the workshop, following the leadership exercises. For logistical reasons (facilitator availability) this was switched to the first day of the workshop following the formal start up plenary session. The workshop got off to a slow start, due to the late arrival of the Vice Minister, late preparation of the 1st tea time, and unexpected additional time needed to revise the room configuration and set up a projector and (make-shift) screen. The MAP session was scheduled to begin at 9:20 but actually started around 11 am. The session agenda was then revised significantly to deal with the delays, including omission of an intended discussion on potential sponsors and projects. The MAP session started off with an initial explanation of the purpose of the exercise and also the appointing of a session chair to work with the facilitator on conducting the session. The facilitator nominated a chair (Christopher Ndi from Cameroon), approved unanimously by the participants. There then proceeded an initial discussion on the purpose of the MAP exercise. It is important to note that most of the participants were unaware there would be a MAP / project development exercise as part of the workshop. There was confusion about its purpose, and how this effort would relate to ongoing international funded activities, including the GEF Large Marine Ecosystems (LME) projects and ODINAFRICA. One participant publicly expressed his dismay that such a session was scheduled, saying he was there to develop his personal leadership skills, not to talk about more regional projects. Participant questions about the exercise also centred on its wide-open nature. Rather than dictating the project scope, the facilitator was asked by IOC to identify a wide variety of options for project scope (see slide presentation) focused on both internal institute strengthening needs and also the identification of key marine pollution problems and threats to marine ecosystems. This wide scope proved difficult for some of the participants, especially as the requirement was to conceive a regional project. So the participants were expected to mesh regional priorities, and their own institute priorities, and also take into account on-going regional projects working on related topics. This type of exercise is difficult even for teams that regularly work together. It proved to be especially challenging for a group of mostly strangers. Following a presentation by the facilitator of the MAP session aims and types of projects that are typically funded by international donors (see slide presentation) the group was divided into four teams that each would discuss potential project opportunities, taking into account: regional marine priorities, and identifying parallel projects and potential sponsors. For ease of discussion, the four teams were divided linguistically, with two English and two French teams. The teams were supposed to: Consider key marine environmental issues in the region, and also capacity issues for their institutes Identify potential projects that could address regional environment and institute capacity priorities Indicate potential sponsors for regional projects Note ongoing and planned regional projects focused on related issues where synergies may be possible. At the conclusion of the group session, a spokesman from each group presented their list of project area options, and the other participants were asked to comment. The options were typed up and reviewed on-screen, and have been included in the presentation slides. The options discussion yielded the following project ideas: Fisheries & Resource Protection Sustainable (marine) fisheries management The topic was included as an option by two breakout groups, with a third suggesting capacity building on stock assessments. The groups viewed this to be a key environmental and economic issue for many of the coastal W. Africa countries. They share a concern over exploitation of fisheries resources, and also the impacts from marine pollution. One of the groups noted that there is a need for the coastal countries to obtain and be able to utilize data on coastal fisheries resources that has been developed through international projects and held by institutes and consultancies in data banks outside of the region. The view of the three teams was that a regional project on marine fisheries could lead to a better understanding of vulnerable species, agreements on quotas for commercials stocks, stronger and regionally harmonised legislation, and setting of protected areas and restocking programmes. It was noted during the discussion that marine fisheries is also covered as a main topic within the three regional GEF LME programmes (Benguela, Canary and Guinea Currents). Protection of coastal ecology ecotourism approach This topic was selected by one group. It was noted that there is a growing economic interest for many of the W. African countries to promote ecotourism, with recognition that coastal areas are prime sites for ecotourism but require effective management of pollution. The project could include an economic, environmental and policy appraisal of the potential benefits as well as the conditions necessary to stimulate increased coastal ecotourism for the participating countries. This is topic likely to engender national government interest and support, as it has direct implications for local economic benefit. Coastal Zone Management Shoreline change, coastal erosion & habitat restoration This topic was selected by two groups, with the emphasis placed on erosion, which is seen to be an increasing problem along the coast as a result of increasing populations, lack of proper planning for development, denuding of coastal forests, and insufficient municipal infrastructure (sewers, etc). Such a project could have a variety of activities, including analyses of root causes and resulting coastal water quality and biodiversity impacts, and could include the piloting of remediation techniques and soil stabilisation. It is hoped that such a project could help promote better coastal planning, the creation of buffer zones, and areas that are off limits to development. The issue has been included in the LME projects and other programmes; however the strong emphasis on erosion could differentiate this from other broader initiatives, and enable a strong scientific bent to the effort. . Coastal urban and peri-urban expansion One of the break out groups selected this topic as a key area of interest, with a focus on the expansion of urban areas, and resulting problems of erosion and increased solid waste problems (for example - plastics). A project covering this topic could include analyses of current coastal impacts in major urban areas, coupled with identification of the most significant resulting pollution problems. The project could offer remediation strategies, including improved urban planning. Sub-outputs focusing on social and economic root causes could be included addressing the interest that several groups had on the related topic of sustainable human development. Coastal Pollution Hydrocarbon pollution One of the groups expressed interest to focus on hydrocarbons and the (increasing) marine impacts from expanding offshore oil and gas exploration and development along the coast. This is a widespread concern from Angola up to the horn of Africa. Projects on hydrocarbon impacts could include a review of spills and their impacts, including the degradation of coastal areas both from offshore rigs and onshore support operations and pipelines. Project activities might include reviews of country preparedness to cope with oil spills and recommendations on strengthening country remediation plans. The project could identify future risks, including modelling of oil spills and their impacts on fragile coastal ecosystems. The effort could lead to more stringent EIA requirements and demarcated areas where no exploration and extraction can occur. Marine and Coastal Pollution Two groups selected the general topic of marine and coastal pollution. As the issue was not well-defined by either group further work would be needed to identify a specific topic. A project effort might include efforts to identify best practices, and best available technologies for the reduction of certain pollution discharges. Typical projects in this area identify coastal pollution hot spots, determine extent of impact, highlight technologies and practices to minimise sources and offer feasibility studies for pollution reduction investments. This is a focus area for the GEF / LME activities. Capacity Building: Knowledge Management Strengthening Institute Capacity for Marine & Coastal Continuous Data Collection and Analysis One of the groups selected the institute capacity building as a preferred topic, which was seen as a central need for the institutes and one that fits closely with UNESCOs mission. The topic responds to an ongoing problem of retaining data activities and competence after conclusion of big international projects. The aim is to expand capacities also to do physical, chemical and biological analyses. One concern expressed is that this is also the topic area covered in the project ODINAFRICA. Capacity Building for conducting Risk Assessments Two of the groups selected this topic, which they see as a core competence issue which is very much in line with IOC-CDP focus. The groups did not identify what specific marine environmental risks were of greatest interest. There is a very good convergence between this project idea and others such as on hydro-carbons, erosion and (general) marine pollution. It suggests that any project designed to focus on a specific marine threat, should include capacity building for the institutes to undertake risk assessments. Mentorship of Young Scientists The topic was selected by one group, and recognises the challenge of attracting young people into marine sciences in order to continue building regional capacity. It is a topic that adheres very much to UNESCOs science and education missions. Topic option selected by one group Packaging Scientific Information for use by Decision makers One of the groups selected this topic of packaging information. The focus is on communication and applying scientific data to policy decision making. Such an effort would likely include upgrading competence in GIS applications. Sustainable Human Development Poverty and coastal degradation One group chose the idea of focusing on the relationship between poverty and coastal degradation, recognising there is interplay, i.e. poverty drives persons to over-exploit marine life available for food or economic benefit, and coastal degradation can intensify poverty as depleted soils, depleted fisheries and health problems related to poor sanitary conditions all exacerbate poverty. This is an area of key interest to the coastal communities and is an important issue tied to the Millennium Development Goals, (e.g. poverty reduction). As a consequence, the socio-economic assessments that would need to be developed, and resulting recommendations, may be of keen interest to international donors. Economic Costs of Coastal Degradation One group expressed interest to focus on the economic costs of coastal degradation. This suggests an effort that would include cost/benefit analyses, economic benefits of waste recycling, use of economic tools (taxes, etc) as incentives for changing polluting behaviours, and economic benefits of a cleaner environment (increased tourism and fisheries). MAP Session Continuation The first day of the workshop was concluded at 6:30 pm, after the various project ideas had been discussed. It was agreed that the group would work on this project identification exercise again on day 3 (Thursday afternoon) of the workshop. As workshop Day 3 arrived, the leadership skills facilitator came up with the idea to include the project selection effort as a leadership group assignment. So during the MAP session at the end of the day, an amalgamation of the day 1 discussions was provided, setting out the project proposals and providing some questions and suggestions for the participants to keep in mind as they made decisions on the project(s) they were interested to support. The participants were then given a homework assignment of the project issues for discussion and resolution on the final day of the workshop. The MAP facilitator provided a set of conditions to help structure the group work on project concept development. These were as follows: Does the topic address an important aspect of coastal and marine science? Is the topic of relevance to your country and your institute? Does the topic yield an opportunity for increasing institute capacities (expanding on existing skills base and/or developing new areas of expertise)? Is the topic within the scope of institute activities? Or does it move out into areas that have been traditionally covered by other government institutes. Does the topic move (us) into a crowded field, with other projects already underway or is there room for this project to make a real difference? Is the project scope narrow enough to fit within a limited budget ($ 1-2 million region-wide) and developed rapidly (within 18 months)? On the final workshop day (Friday), each of the four groups were expected to present their agreed upon project concept ideas. Three out of the four groups succeeded in putting together presentations. The three identified projects were as follows: Capacity Building and Knowledge management. The team identified the need to build capacity in data acquisition and management, on risk assessments and on mentoring young scientists. In this way, the team grouped several of the above identified project topics into one broader capacity building effort. Capacity building in Marine Science in the East Atlantic Region of Africa The second group presentation likewise grouped several of the earlier topics into one broad project. In this case, the team was suggesting a project that would help build capacities for the Institutes to provide support in the areas of fisheries, pollution and oceanography. For fisheries, the group was interested to have a project that would enable them to do stock assessments and to equip laboratories for monitoring (SOE and SOS). With regards to pollution, the group was interested to improve institute capacities to develop and carry out oil spill contingency plans and also to develop legal and policy frameworks for the prevention and mitigation of coastal pollution. With respect to oceanography, the group was interested to build capacities on understanding the dynamics of coastal waters and ecosystems, especially in up-welling areas. Scientific and marine research cooperation in the Canary and Guinea Current areas. The third group identified as a project area an effort to build greater cooperation in the region on marine research including an identification of joint problem areas, the development of a process for identifying and integrating information on shared resources, to share experiences, lessons learned, and available tools and techniques. In particular, the group stressed an interest for countries to standardise their methods, enabling greater cross-border collaboration. The Group was interested in establishing 4 sub-projects: Installation of oceanographic stations in the Guinea and Canary current areas Reinforce institute capacities on data and information management Purchase and maintenance of oceanographic equipment Support the capacities of the institutes to do marine research MAP Session Outcomes Despite the logistical difficulties, the MAP project development session(s) had some successful outcomes as the group engaged in productive discussions on regional marine threats and shared institute capacity issues. The group exercises started a team building process, which continued to build during the leadership skills sessions. The project concepts that were identified have merit and some are likely to elicit donor interest. It was interesting to note the strong interest to include analyses on the social and economic dimensions of marine and coastal protection. Each of the participants was asked on Monday to fill out an evaluation form for the MAP session. This was asked at the very end of a long day that had started late and ended without completion of the exercise. Not surprisingly, the evaluations offered a wide range of impressions on the effectiveness of the session. Recognising the MAP project selection effort continued on for additional sessions on Thursday and Friday, the evaluation results are not necessarily indicative of the final impressions about the MAP project identification effort at workshop conclusion. Gabon MAP next steps On Thursday, the participants received information on the anticipated next steps and timing for MAP follow up. This information is reprinted below. #Steps in Project CompletionDecide on topic(s) for project proposals and participating institutes Selection of 1-2 projects at the Gabon IOC Leadership Workshop (March 2007) IOC (consultant) will submit follow up note to all Gabon workshop participants to get written expression of interest for participating in project development effort (March/April 2007)Scope out issue, analyse needs, review institutional competencies IOC (consultant) develops 1 page outline of project idea and a questionnaire, submitted to each participating institute for scoping and needs analysis. The questionnaire will request information from each institute on their competencies in the topic field. (May 2007 - submission of questionnaire, with June 2007 deadline for completion). Develop draft Project Brief & Donor list IOC (consultant) will draft a Project Brief based from the questionnaire responses. The IOC Consultant will also develop a draft donor list, based in part on recommendations provided from the participating institutes. (Complete and circulate initial draft for comments in August, 2007, with comments back from institutes by September, 2007)Refine Brief & get consensus on approach Revised brief is submitted to each of the institutes to generate written confirmation and approval of the approach. (Finalise brief to institutes in October 2007, with deadline for letters of endorsement by November, 2007)Identify & define case studies Based on the project subject matter, case studies and demonstration sub-projects may be developed. The case studies should be recommended and then developed by the participating institutes, who will be responsible to develop briefing notes, expected outcomes and costs. (Sub-projects identified and briefing notes prepared by Jan, 2008). Contact donors & pitch proposal IOC (consultant) to submit the project concept and documentation for consideration by several donors, including travels to meet directly with key donors. It may be feasible to include a field mission for one or more donors to the area to review the concept with hosting institutes. (February April, 2008) Extend and refine concept Based on the interest and response from sponsors, there will likely need to be changes and further elaboration of the project brief. This may require another round of approvals from institutes (May, 2008) The Brief will then get adapted to donor-required formats by the IOC (consultant), in preparation of the bid writing effort.Bid-writing A follow on workshop will be held with participating institutes (June, 2008) to review and commence the bid-writing effort. This workshop will move the project concept forward and also enable participants to increase their facility with developing logical frameworks, project budgets, team development and work plans. Agreement will be reached on assignments from each institute in the completion of the bidding process. (Institute submissions for project document by July, 2008)Team Building Concurrent with completion of the bid writing assignments (step 9) the Institutes will also identify persons to participate as named experts within the project. This effort will include preparing CVs and drafting terms of reference for the work program of each expert. (Teams and TORs to be completed by July, 2008) Bid submission IOC (consultant) to circulate draft bid for institute comments (September, 2008.) Comments, approvals and endorsement returned by October, 2008 Complete and submit bid to sponsor(s), November 2008 The above timetable and sequence remains workable, although the timetable for initial decision-making on project(s) to develop is already slipping. The first order of business is to consider whether the project ideas set out during the workshop are sufficiently defined to attract donor support. It is the view of the Map facilitator that more work is needed to bring the project ideas to the point where a coherent project concept can be developed. All three of the teams that presented project ideas took a wish list approach, combining a series of capacity building ideas. These will need to be refined. It is important to note that IOC has indicated that one of the desired outcomes of the project development effort is to support the continuation and sustainability of activities following currently running regional projects, such as the UNDP-GEF LMEs. For this to occur, the project concept(s) should then be harmonised with the expected outcomes and activities from the LMEs (or other identified projects). The three LMEs on the western coast of Africa (Canary, Benguela and Guinea) are at various stages of preparation and implementation. All will take the traditional UNDP-GEF International Waters approach of developing a Transboundary Diagnostic Analysis (TDA) followed by the elaboration of a Strategic Action plan, and completion of a set of demonstration projects that pilot activities to implement the SAP. The LME projects provide a useful frame within which the IOC-CDP institutes can develop fundable projects . The Benguela Current Project Document, for instance, includes the provision for a donor workshop after SAP completion to set in motion additional donor support for SAP implementation. It is unlikely that international resources will be made available to these institutes unless the capacity building support they are seeking will directly address specific regional environmental needs. So for example, it will be more compelling to donors to help build capacity on doing risk assessments, if the goal is then to develop risk assessments covering a specific geographic area, a specific pollution concern (for instance oil and gas development) or specific marine ecosystem issue (i.e.. invasive species). It is therefore recommended that the IOC-CDP W. African institutes mesh their capacity building project ideas with specific regional marine ecosystem needs as identified in the workshop and as is being identified through the SAP process in each of the LME projects. Based from a cursory review of regional needs, and experience from past project development exercises, it is the opinion of the MAP facilitator that the following subject areas stemming from the MAP exercise are likely to attract significant donor interest and likely to fit within the priorities of the LME SAP development efforts: a) Root causes, extent, impacts and mitigation measures for coastal erosion b) Oil spill risk assessments and contingency planning c) Socio-economic assessment of urban coastal expansion and corresponding degradation of the coastal environment. A reasonable next step would be to engage in discussion with the project managers of the LME projects, to discuss potential synergies, and key issues that are arising out of the SAP development, which could be the subject of a separate linked effort to include the marine institutes participating in the IOC-CDP. This could then be meshed with the ideas that arose during the MAP session, to develop several project briefs (one page concept notes), which are then circulated to the Gabon workshop participants for comment and expressions of interest. It is recommended that no more than 2-3 project ideas should proceed to development into more extensive project notes. Anything more will be unwieldy, and too time consuming for the participating institutes and IOC. Based on IOC decisions on how they would like to proceed with this effort, the MAP facilitator from the Gabon meeting is prepared to assist with contacts to the LME project managers, and the elaboration of several project briefs, as recommended above. Lessons Learned & Recommendations for Future MAP / Leadership Sessions The artificial separation between leadership skills development and project development during the IOC-CDP workshops should be removed. The project selection effort should be developed as an integral activity within the leadership development curriculum. In fact this is what ended up happening during the Gabon meeting, where one of the final challenges for each group was to develop and present project proposals. There should be initial exercises early in the workshop for participants to identify environmental and institutional challenges, then leading to concrete suggestions on regional projects (and timing) by the end of the four day workshop. In this way leadership skills development and regional project development would be seen by the participants as mutually reinforcing. Prior to the next leadership effort, it would be useful to agree on the structure and contents of a workshop notebook with the above suggested unified MAP and Leadership materials. The notebooks would then be translated as needed, and sent out several weeks ahead of time to all of the participants. Included in the workshop notebook should be a CD (and hard copy) of the templates and instructions for participant preparation work. There needs to be a deadline set for participants to send in their advanced work and email reminders. This should be reinforced with a clear indication that only those institutes that provide background materials and show an interest to collaborate will be included in the follow on project development efforts.       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