ࡱ> %` 3bjbjNN vd,,`#v $ n*n*n*P*|:+D @+(++++t."/4V/1@3@3@3@3@3@3@xChE3@- *5..^*5*53@ ++J`@.9.9.9*5 8+ +1@9*51@.9.9V]>@  >+~+ \n*6> ?v@0@>TF7F>F >r/r0 912jr/r/r/3@3@8^r/r/r/@*5*5*5*5   dj   j    IOC Circular Letter No.2375 IOC/WWW/SB/pbo (Also available in French, Spanish and Russian) Paris, 16 February 2011 To : Official National Coordinating Body for Liaison with the IOC in States Members of the IOC Executive Heads of UN Organizations Member of ICSPRO and others (IAEA, UNEP) Executive Heads of Intergovernmental and Non-governmental organizations cooperating with the IOC President of SCOR cc. : The Chairperson and Vice-Chairpersons of the Commission Permanent Delegates/Observer Missions to UNESCO of IOC Member States National Commissions for UNESCO of IOC Member States Officers of Major IOC Subsidiary Bodies (Scientific, Technical and Regional) Subject : Invitation to the Twenty-sixth Session of the IOC Assembly, 22 June5 July 2011, and Forty-fourth Session of the IOC Executive Council, 21 June 2011, UNESCO HQ, Paris Sir/Madam, In accordance with Rule 7 of the IOC Rules of Procedure, I have pleasure inviting Member States members of the Intergovernmental Oceanographic Commission (IOC) of UNESCO and the organizations cooperating and contributing to the work of the Commission to attend the Twenty-sixth Session of the Assembly of the IOC of UNESCO at UNESCO Headquarters, 7 Place de Fontenoy, 75007 Paris. The session will open on Wednesday 22 June 2011 at 9.30 in Conference Room II and should conclude its work on Tuesday 5 July 2011. This session of the Assembly will be marked by the official closure of the IOC 50th anniversary scheduled shortly after the opening of the session. A few other meetings have been scheduled in conjunction with the session, e.g. I-GOOS-X, IOC Regional Subsidiary Body meeting, a meeting dedicated to the IOC National Oceanographic Committees. A Drafting Group will be proposed to prepare the IOC contribution to the Rio+20 process. Furthermore please note that the intrasessional Financial Committee will be provided with English-French translation and interpretation. For updated information on the session I invite you to visit the Assembly website at  HYPERLINK "http://www.ioc-unesco.org/ioc-26" http://www.ioc-unesco.org/ioc-26. / At the Executive Council last year we engaged in a slightly different management of the discussions during the session and subsequent reporting. We are making all efforts to have the documentation available in advance for study by Assembly members and expect thus to avoid oral repetition of the printed material, and focus instead attention on problems raised and decisions required by the Assembly. The timetable has been prepared to allow greater time for discussions. Many issues and requirements raised by the last Assembly and Council will be addressed through a more extensive reporting by myself and greater exchange with Member States. Particular attention will be paid to the formulation of decisions at the end of the discussion of each agenda item. It is crucial that Draft Resolutions in particular are prepared as soon as possible and in advance of the session. The Assembly website will serve as a platform to facilitate exchange of draft texts (unofficial documentation) as they are received at the Secretariat. I invite Member States and partner organizations to be much pro-active together with the Secretariat in this process. In addition, we will shortly request inputs from Member States through a Circular Letter on the finalisation of the draft guidelines for the preparation and consideration of draft resolutions and any possible updates of the IOC Manual at large. Documentation for the session: The attached Provisional Agenda (Document IOC-XXVI/1Prov.) and Timetable for the session (Document IOC/EC-XXVI/1Add.Prov.) have been prepared by the Executive Secretary in accordance with Rule of Procedure 8 (1,3,4). Each item of the provisional agenda is justified by a reference to a Resolution, Recommendation or a decision from past sessions of governing bodies or the exact paragraph in the Rules of Procedure. The core documentation for the session, mainly the Action Paper (IOC-XXVI/2Prov. which covers all items on the agenda and its annexes, will be mailed out by 22 April 2011. The full documentation for the session will be accessible on the Assembly website as soon as they are made available from different sources both before and during the session. Supplementary documentation: As stipulated by Rule of Procedure No. 9, supplementary items requiring a decision may be submitted to the Secretariat by any Member State of the Commission or partner organizations not later than two months before the beginning of the session, i.e. 22 April 2011. Member States/partner organizations requesting the inclusion of a supplementary item should at the same time submit to the Secretariat a short working document composed of a brief background, the action requested from the Assembly and the financial implication if any. To ensure smooth management and timely circulation of such supplementary documentation to all Member States in the working languages of the Commission, the Secretariat can only handle documents not longer than two pages (800 words). I remind you that English, French, Russian and Spanish are the working languages of the Commission. In this respect I would like to draw your attention to the Greening UNESCO initiatives, where Members States are invited to encourage environmentally-friendly publications management by reducing the number of requests for printed documents, and increasing use of on-line documents. We also wish to encourage offsetting your carbon footprint from air-travel to the Assembly when you buy your ticket. Your cooperation will be important as UNESCO and its IOC engage in mitigating climate change in small but meaningful ways. Elections: The elections of the officers of the Commission and the members of the Executive Council will take place during this session of the Assembly in accordance with the technical arrangements appended to the IOC Rules of Procedure (IOC/INF-1166. 2001). For easy reference the relevant information and an updated list of geographical groups and distribution of seats on the Executive Council will be available on the Assembly website. I remind you that the Assembly at its 25th Session decided (through Resolution XXV-15) to change the allocation of seats for Groups I and II to be effective this year. Countries wishing to present candidates to the elections of the IOC are invited to do so by using the relevant statutory application form. Candidatures must reach the IOC Secretariat imperatively two working days before the day of elections. Registration and notification of delegations: Registration for the Session will take place from 08.00 on Tuesday 21 June, first at the main entrance of UNESCO Headquarters (7 Place de Fontenoy, 75007 Paris) for security clearance and delivery of badges and then at the reception desk of the session outside Conference Room II where documents will be handed out. For security reason it is particularly important that IOC Members States and partner organizations notify the Secretariat of the names of their designated representatives, alternates and advisers for the session, at their earliest convenience, preferably not later than 22 May 2011. In compliance with the UNESCO manual of correspondence, paper notification using the pre-registration form attached should be sent to the Executive Secretary via the country Permanent Delegation to UNESCO. I remind you that the Executive Council, at its last session, recommended that a higher target of 25 % be set for participation of women in IOC activities in the period 20082013, and urged Member States to take gender equality into consideration when nominating participants in IOC activities and meetings. French visa: If needed, formalities for visa applications should be started in your country at least one month before the planned date of arrival. If specifically requested, not later than a month in advance, the IOC Secretariat will send a letter to the French Consulate to support individual requests for obtaining a visa to attend the session. For more information on formalities visit:  HYPERLINK "http://www.diplomatie.gouv.fr/fr/france_829/venir-france_4062/entrer-france_4063/index.html" http://www.diplomatie.gouv.fr/fr/france_829/venir-france_4062/entrer-france_4063/index.html. You are also reminded that the Executive Council, acting as the Steering Committee for the Assembly in accordance with Rule of Procedure No.19(2), will hold its Forty-fourth Session on Tuesday 21st June 2011 from 9.30. The Provisional Agenda for the session will be mailed separately to members of the Council. Wishing us a very successful session, please accept, Sir/Madam, the assurances of my highest consideration. [signed] Wendy Watson-Wright Executive Secretary, IOC Assistant Director-General, UNESCO Enclosures: 4 Registration forms List of IOC Member States and members of the Executive Council (as of January 2011) Provisional Agenda (IOC-XXVI/1Prov.) Provisional Timetable (IOC-XXVI/1 Add. Prov.)     -  PAGE 3 - INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION COMMISSION OCANOGRAPHIQUE INTERGOUVERNEMENTALE COMISIN OCEANOGRFICA INTERGUBERNAMENTAL  ",!"/  $'!/ !!/ 'DD,F) 'D/HDJ) 'D-CHEJ) D9DHE 'DE-J7'* ?e^wm mf[YXTOUNESCO - 1, rue Miollis - 75732 Paris Cedex 15 cable address: UNESCO Paris - telex: 204461 Paris - fax: (33) (0)1 45 68 58 12 - contact phone: (33) (0) 1 45 68 39 83/84 E-mail: w.watson-wright@unesco.org ChairpersonVice-ChairpersonsLic. Javier A. VALLADARES Capitn de navo (Ret.) Licenciado en Oceangrafia Fsica Asesor Cientfico en Ciencias del Mar Direccin de Relaciones Internacionales Secretaria de Ciencias, Tecnologa e Innovacin Productiva Av. Crdoba 831 4to. Piso (C1054AAH) Buenos Aires ARGENTINA Executive Secretary DrWendy WATSON-WRIGHT Intergovernmental Oceanographic Commission UNESCO 1, rue Miollis 75732 Paris Cedex 15, FRANCEDrSavithri (Savi) NARAYANAN Dominion Hydrographer/Director-General Ocean Sciences-Canadian Hydrographic Service Fisheries & Oceans Canada 615, Booth St., Suite 311 Ottawa, Ontario, K1A OE6 CANADA Julian A. REYNA MORENO Capitn de navo Secretario Ejecutivo Comissin Colombiana del Oceano Transversal 41, No. 27-50 Piso 4 - CAN Bogota, DC COLOMBIA Prof. Cherif SAMMARI Chef, Laboratoire du milieu marin Institut National des Sciences et Technologies de la Mer (INSTM) 28, rue 2 mars 1934 2025 Salammb TUNISIE DrSang-Kyung BYUN Principal Research Scientist Climate Change & Coastal Disaster Research Dept. Korea Ocean Research & Development Institute (KORDI) Ansan, P.O. Box 29 425-600 Seoul REPUBLIC OF KOREANicolay N. 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