ࡱ> ac` kbjbj 3Fbbu zzzzz84A(@@@@@@@,CNFr@z@Kzz@KKKzz@K@KKnc<4g?`c;> {@@0A>FKF@g?Kzg?@@KAF @:   Limited Distribution IOC/IODE-XXIII/6Ag3-Proj-OceanDocs Oostende, 29 January 2015 Original: English INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-third Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXII) Bruges, Belgium, 17-20 March 2015 PROJECT REPORT OCEANDOCS TITLE OF THE PROJECT: OCEANDOCS PROJECT ESTABLISHED BY: IODE-XIX. Recommendation 11; IODE-XIX.Recommendation 6 (SG-OD) Project Leader(s): Pauline Simpson Members of the project Steering Group: Jennifer Walton, Arame Keita, Pauline Simpson, Adi Kakodkar, Linda Pikula, Lisa Raymond, Andrea Cristiani, Kateryna Kulakova, Marc Goovaerts. Objective of the Project: Establishment of an e-Repository called OceanDocs which extends the previous ODINAfricaPub to a global repository network of a central and distributed repositories providing access and preservation of marine scientific literature, intellectual work and research findings, to all. Expected outcome of the Project: Establishment and active use of e-Repository OceanDocs Duration of the Project (if open-ended then indicate starting year only) 2011- Activities implemented between April 2013 and March 2015 (indicate URL if the project has a web site):  HYPERLINK "http://www.oceandocs.net" http://www.oceandocs.net. New Steering Group Meetings: Feb 2012; Sep 2012 (Virtual); Mar 2014; Feb 2015 (Virtual). Expansion of the OD Community to: SPINCAM; ICG/IOTWS OD Host: Historical Surface Marine Observing Instructions and Documentation Capacity Building: OceanTeacher Apr 2013; SPINCAM May 2014 Documentation: Update of OD Policy Document; Video of Deposit Process (in Spanish); ASFA Journal List update; Comparison of metadata structure with Aquatic Commons with a view to standardisation OceanDocs Evaluation Survey, Nov 2013 Future of OceanDocs: Decision to migrate from AgriOceanDspace (customized interface) to DSpace4. Results from survey will inform re-design. Request from OBIS to implement WoRMS vocabulary ongoing discussion Discussion on enhancement of OceanDocs metadata profile to support deposit of small datasets. Problems experienced and measures taken: Original Project Leader unable to continue due to workload - new Project Leader Feb 2014. Software maintenance moved to IODE PO, 2014 Shared IT support means limited time to work on OD improvements On present OD there is lack of user and technical documentation but it is not worthwhile to do any improvements needed on present software functionality. Delay in migration means delay in other actions eg. User Documentation for the new configuration etc - migration now scheduled for Feb 2015. Low deposit rate communication strategy being drafted; advocacy material to be produced (once migration (new interface) is available) Results achieved between April 2013 and March 2015: see Question 8 Work plan and Budget for the next period (April 2015 March 2017): (Budget expressed in US Dollars) Activity (as per work plan)Timing (month, year)Total required fundingFunds already identified (and source)Funds requested12 yearly Steering Group Meeting Jan/Feb 2016$20,000$20,0002Meeting of PM and TMPost migration$2000$20003Developer training for IODE IT Support (Adi) 2015 $3000 $30004Creation of new Advocacy MaterialPost migration$2000$20005Regional Training SessionsTBD with OTGATBD with OTGATBD with OTGATOTAL$27000 Actions requested from the Committee: Agree the budget All Member States to encourage the deposit of works in OceanDocs or implementation of their own national/institutional e-repository with OceanDocs assistance. 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