ࡱ> ` /bjbj &    DT `J`J`JJlKT inDLLLLLLRO>OO hhhhhhh$mhlo<#i- XNN^XX#i LLJPii]i]i]X  8L LhY]Xhi]i]rdT  eL8L 3ܬ]`JZMefdfi0i]eXp}[lpep eOnRG]Sd>UUOOO#i#i\^OOOiXXXXT T d$"0T T 0T T T  IOC Circular Letter No. 2253 IOC/TSU/PB/PK/TE/FC (Available in English) 21 January 2008 To : ICG/IOTWS Tsunami Warning Focal Points (TWFP) and Tsunami National Contacts (TNC) ICG/IOTWS Chair and Vice-Chairs ICG/IOTWS Working Group Chairs and Vice-Chairs Observers to ICG/IOTWS : Official National Coordinating Body for liaison with the IOC Permanent Delegates/Observer Missions to UNESCO of IOC Member States Organizations working with the IOC IOC Officers Subject : Fifth Session of the Intergovernmental Coordination Group for the Indian Ocean Tsunami Warning and Mitigation System (ICG/IOTWS-V), Kuala Lumpur, Malaysia, 8 - 10 April 2008 The IOC Twenty-third Assembly decided, by Resolution XXIII-12, to create the Indian Ocean Tsunami Warning and Mitigation System (IOTWS) and to establish an Intergovernmental Coordination Group for IOTWS (ICG/IOTWS). In this connection, I am pleased to invite you to nominate a delegation to attend the Fifth Session of the ICG/IOTWS in Kuala Lumpur, Malaysia, 8 - 10 April 2008, hosted by the Government of Malaysia. Please communicate the names and positions of your representatives to the Executive Secretary of the IOC, Mr Patricio Bernal, and register their details directly on the website at  HYPERLINK "http://www.ioc.unesco.org/tsunami/icgiotws5" www.ioc.unesco.org/tsunami/icgiotws5 no later than 25th March 2008. For queries about registration please contact  HYPERLINK "mailto:iotws@unesco.org" iotws@unesco.org. As discussed at the First Session of the ICG/IOTWS, participants should secure their own financial support to attend this session. I wish to remind you that IOC Resolution XXIII-12 stipulated that the membership of the ICG/IOTWS should consist of: Member States of the IOC within and bordering the Indian Ocean; Observers from other IOC Member States; Invited observers from other organizations (including NGOs), programmes and projects in accordance with the IOC rules and procedures. The meeting agenda is technical in nature and delegates should be prepared to participate in the technical discussions. A copy of the provisional timetable and agenda is appended to this invitation. The working language of the meeting will be English. Online registration form, venue and  HYPERLINK "mailto:Details" details on room reservation, as well as general information about the meeting location will be posted on the website  HYPERLINK "http://www.ioc.unesco.org/tsunami/icgiotws5" www.ioc.unesco.org/tsunami/icgiotws5 as it becomes available I would also like to take this opportunity to request each UNESCO/IOC Indian Ocean Member State to either confirm or update details of the designated tsunami contact points in their country, defined as follows: 1. Tsunami Warning Focal Point (TWFP) 7x24 contact person, or other official point of contact or address, for rapidly receiving and issuing tsunami event information (such as warnings). The Tsunami Warning Focal Point either is the emergency authority (civil defense or other designated agency responsible for public safety), or has the responsibility of notifying the emergency authority of the event characteristics (earthquake and/or tsunami), in accordance with national standard operating procedures. The Tsunami Warning Focal Point receives international tsunami warnings from the PTWC, WC/ATWC, the JMA NWPTAC, or other regional warning centres. 2. Tsunami National Contact (TNC) The person designated by a Member State government to an Intergovernmental Coordination Group (ICG) to represent his/her country in the coordination of international tsunami warning and mitigation activities. The person is part of the main stakeholders of the national tsunami warning and mitigation system programme. The person may be the Tsunami Warning Focal Point, from the national disaster management organization, from a technical or scientific institution, or from another agency with tsunami warning and mitigation responsibilities. Please note that these nominations must be validated through your Permanent Delegation to UNESCO, Head of UNESCO National Commission or Ministry of Foreign Affairs. Please forward contact details for your countrys designated TWFP and TNC as soon as possible to Ms Forest Collins at f.collins@unesco.org. With the assurances of my highest consideration, I remain, Sincerely Yours,  Patricio Bernal Assistant Director-General, UNESCO Executive Secretary, IOC INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Fifth Session of the Intergovernmental Coordination Group for the Indian Ocean Tsunami Warning and Mitigation System (ICG/IOTWS-V) Kuala Lumpur, Malaysia, 8-10 April 2008 PROVISIONAL TIMETABLE Tuesday 8 AprilWednesday 9 AprilThursday 10 April0800-0900Registration0900-10301. Opening 2. Organization of the session 2.1 Adoption of Agenda 2.2 Designation of the Rapporteur 2.3 Conduct of the session, timetable and documentation3. Report on Intersessional Activities 3.8 National Progress Reports 6. WORKING GROUP PROGRESS REPORTS 6.1 Working Group 1 Report 6.2 Working Group 2 Report 6.3 Working Group 3 Report 6.4 Working Group 4 Report 6.5 Working Group 5 Report 6.6 Working Group 6 Report1030-1100RefreshmentsRefreshmentsRefreshments1100-12303. Report on Intersessional Activities 3.1 IOC Executive Secretarys Report 3.2 ICG Chairmans Report 3.3 ICG/IOTWS Secretariat Report3. Report on Intersessional Activities 3.9 Reports from UN Agencies 3.10 Reports from other organisations 7. Programme and Budget 8. Next meeting 9. Other business 10. Adoption of the report and recommendations1230-1330LunchLunchLunch1330-15303. Report on Intersessional Activities 3.4 Steering Group Report 3.5 Report from the Interim Advisory Service 3.6 Reports on Tsunami Outreach and Capacity Building4. REPORT AND DISCUSSION OF IOTWS IMPLEMENTATION PLAN10. (cont) Adoption of the report and recommendations 1530-1600RefreshmentsRefreshmentsRefreshments1600-17303. Report on Intersessional Activities 3.7 Report from the WG5 Task Team on RTWPs5. WORKING GROUP SESSIONAL MEETINGS11. Close of the Meeting1830Conference Dinner INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Fifth Session of the Intergovernmental Coordination Group for the Indian Ocean Tsunami Warning and Mitigation System (ICG/IOTWS) Kuala Lumpur, Malaysia 8 10 April 2008 PROVISIONAL AGENDA 1. WELCOME AND OPENING OF FOURTH SESSION Dr. Patricio Bernal: Assistant Director General of UNESCO and Executive Secretary Intergovernmental Oceanographic Commission Dr Jan Sopaheluwakan, Deputy Chairman of Earth Sciences, Indonesian Institute of Sciences, ICG/IOTWS Chair Welcome address by a National Authority, Malaysia 2. ORGANIZATION OF THE SESSION 2.1 Adoption of Agenda 2.2 Designation of the Rapporteur 2.3 Conduct of the Session, Timetable and Documentation 3. REPORT ON INTERSESSIONAL ACTIVITiES 3.1 IOC Executive Secretarys Report 3.2 Chairmans Report 3.3 IOTWS Secretariat Report 3.4 Steering Group Report 3.5 Report from the Interim Advisory Service 3.6 Reports on tsunami outreach and capacity building 3.7 Report from the WG5 Task Team on RTWPs 3.8 National Progress Reports 3.9 Reports from UN Agencies 3.10 Report from other organisations 4. REPORT AND DISCUSSION OF IOTWS IMPLEMENTATION PLAN 5. WORKING GROUP SESSIONAL MEETINGS 6. WORKING GROUP PROGRESS REPORTS 6.1 WORKING GROUP 1 PROGRESS REPORT: SEISMIC MEASUREMENTS, DATA COLLECTION, AND EXCHANGE 6.2 WORKING GROUP 2 PROGRESS REPORT: SEA LEVEL DATA COLLECTION AND EXCHANGE, INCLUDING DEEP-OCEAN TSUNAMI DETECTION INSTRUMENTS 6.3 WORKING GROUP 3 PROGRESS REPORT: RISK ASSESSMENT 6.4 WORKING GROUP 4 PROGRESS REPORT: MODELLING, FORECASTING AND SCENARIO DEVELOPMENT 6.5 WORKING GROUP 5 PROGRESS REPORT: THE ESTABLISHMENT OF A SYSTEM OF INTEROPERABLE ADVISORY AND WARNING CENTRES 6.6 WORKING GROUP 6 PROGRESS REPORT: MITIGATION, PREPAREDNESS AND RESPONSE 7. PROGRAMME AND BUDGET FOR 2007-2008 8. NEXT MEETING 9. OTHER BUSINESS 10. ADOPTION OF THE SUMMARY REPORT AND RECOMMENDATIONS 11 CLOSE OF MEETING     -  PAGE 2 - INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION COMMISSION OCANOGRAPHIQUE INTERGOUVERNEMENTALE COMISIN OCEANOGRFICA INTERGUBERNAMENTAL  ",!"/  $'!/ !!/ 'DD,F) 'D/HDJ) 'D-CHEJ) D9DHE 'DE-J7'* ?e^wm mf[YXTOUNESCO - 1, rue Miollis - 75732 Paris Cedex 15 cable address: UNESCO Paris - telex: 204461 Paris - fax: (33) (0)1 45 68 58 12 - contact phone: (33) (0) 1 45 68 39 83/84 E-mail: p.bernal@unesco.org ChairpersonVice-ChairpersonsJavier A. VALLADARES Capitn de navo Licenciado en Oceanografia Fisica Asesor Cientifico en Ciencias del Mar Direccion de Relations Internacionales Secretaria de Ciencias, Tecnologa e Innovation Productiva Av. Crdoba 831 4to. Piso (C1054AAH) Buenos Aires ARGENTINA Executive Secretary DrPatricio A. BERNAL Intergovernmental Oceanographic Commission UNESCO 1, rue Miollis 75732 Paris Cedex 15 FRANCEDrNeville SMITH Chief of Division Bureau of Meteorology Research Centre G.P.O. Box 1289 Melbourne, VIC. 3001 700, Collins St., Docklands AUSTRALIA Dr(Ms) Savithri NARAYANAN Dominion Hydrographer/Director-General Ocean Sciences-Canadian Hydrographic Service Fisheries & Oceans 615, Booth St., Suite 311 Ottawa, Ontario, K1A OE6 CANADAJulian A. REYNA MORENO Capitn de navo Secretario Ejecutivo Comissin Colombiana del Oceano Transversal 41, No. 27-50 Piso 4 - CAN Bogota, DC COLOMBIA Prof. Cherif SAMMARI Chef, Laboratoire du milieu marin Institut National des Sciences et Technologies de la Mer (INSTM) 28, rue 2 mars 1934 2025 Salammb TUNISIENicolay N. 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