ࡱ> \_[W bjbjqq >@aa VVVVVjjj8\,jD<* !,E!;;;;;;;$.?At;V]! ]!]!;VV;###]!VV;#]!;##5l8Q#"7;<0D</7XB"^XB,88&XBVC8l]!]!#]!]!]!]!]!;;q"*]!]!]!D<]!]!]!]!XB]!]!]!]!]!]!]!]!]!N : Information note IOC/EC-XLIX/Inf.1 Working arrangements during the IOC 49th Executive Council, June 2016 This note has been prepared to assist Member States in anticipating the working arrangements for this session of the Executive Council in addition to the information provided in the invitation letter ( HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=16752" Circular Letter 2621). Delegates are kindly reminded that the usage of paper during the session will be limited to the strict minimum. The documentation is available on line at  HYPERLINK "http://www.ioc-unesco.org/ec-49" http://www.ioc-unesco.org/ec-49 . The documentation can be uploaded to your computer as a zip file. Draft Decisions The documentation is decision- and resolution-oriented and available in the four working languages of the Commission: English, French, Russian, Spanish. Draft decisions will be discussed, worded and decided upon following the plenary discussion of each agenda item unless there is a need for setting a drafting group to finalize the decision/resolution outside the plenary meeting. Delegates are encouraged to contact Julian Barbire ( HYPERLINK "mailto:j.barbire@unesco.org" j.barbire@unesco.org) for any changes they would like to propose in advance of the discussion on this particular item. All amendments to existing decisions in the documentation, will be shown as changes in the text projected on screen with the indication of the author(s). Draft Resolutions may be adopted at the end of the session before the Draft Summary Report. Draft decisions and resolutions will be projected and amended as necessary on the screen during the discussion of an item. Draft Resolutions According to the revised guidelines for the preparation and consideration of Draft Resolutions ( HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=13094" IOC/INF-1315) adopted by the Assembly at its 27th session, DRs are to be presented to the Executive Secretary by one or more Member States one month in advance and no later than 72 hours before the opening of the session. Considering that Draft Resolutions should also be made available in the working languages of the Commission 72 hours before the opening, the deadline for submitting DRs is set, for practical reasons, for Thursday 2 June 2016. As an exception, it is recognized that the Draft Resolution on Programme and Budget will be submitted during the session of the Governing Body concerned. Draft Resolutions are intended to express a formal expression of a mandate or opinion or a statement of a decision to act made by an IOC Governing Body within a scope defined in partII of the guidelines. Draft Resolutions must be submitted by one or more Member. Adoption of the report The Action Paper for the session ( HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17116" IOC/EC-XLIX/2 Prov.) provides the basis of the draft summary report (DSR). The DSR will be published in parts during the session. The DSR will be composed of the introductory paragraphs under each item as produced in the Action Paper, a summary of the discussion that lead to the decision/resolution adopted in plenary, a reflection of divergent views, the name of the Member States which provided to the secretariat their plenary intervention for the record and for the information annex to the final report. During the adoption of the report under agenda item 12, the attention of the delegates will focus on the summary of the discussion and the coherence of the report as a whole. Member State Interventions Individual Member States are invited to volunteer the text of their substantive interventions they wish to see recorded as an annex to the main body of the report. The Member States will submit their official plenary statement to  HYPERLINK "mailto:iocgovbody@unesco.org" iocgovbody@unesco.org. Member State statements are not subject to review and will be presented as delivered to the Secretariat. All statements received in this email address before midnight on the day the agenda item is considered will be published in an annex to the report. A template submission form is attached to this note. The Annex of Member State interventions will not be adopted in plenary. The time of an intervention of a Member State under an agenda item will not exceed 3 mn for Member States and 1 mn 30 for observers. Single Point of Contact The single secretariat point of contact for issues related to the report of the Executive Council is Tom Gross. A dedicated email address ( HYPERLINK "mailto:iocgovbody@unesco.org" iocgovbody@unesco.org) has been set up for Member States to communicate with him, beginning immediately and ending one month after the closure of the session in case the report is approved by correspondence after the session. Languages Interpretation in English, French, Russian and Spanish is provided during the plenary session of the Executive Council and Assembly. Extended sessions will not be an option during this session. The working documentation is available in the four working languages of the Commission in the limit of the budget for the session. Draft decisions and resolutions will be made available to delegates in the languages throughout the session. Interpretation in English and French is provided during the meetings of the Financial Committee. Internet access and wifi Recognize that the wifi capacity in room IV is limited. Delegates should limit their usage to online document access and emails. Please avoid downloading large images and video. Use of Wifi hotspots in UNESCO: HQ-AIR-PUB Open your browser: Login: hq-air Password: uneswifiIn addition three computers and a printer are available for delegates in Room III behind the registration desk.     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