ࡱ> gif bjbj*.*. 0<HDHDq%\ \ ,,,,,@@@8xL4@Q:2"TTT///=Q?Q?Q?Q?Q?Q?Q,T@WrkQ,/////kQ,,TTQ/,T,T=Q/=QEKO Au@ N,)QQ0Q9NWWXO,O\///kQkQ///QW/////////\ :   Limited Distribution IOC/IODE-XXIV/3.4.10 16 November 2016 Original: English INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-fourth Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXIV) Kuala Lumpur, Malaysia, 28-31 March 2017 PROJECT REPORT OCEANDOCS Submitted by: Pauline Simpson  HYPERLINK "mailto:psimpson@reefresearch.org" psimpson@reefresearch.org TITLE OF THE PROJECT: OceanDocs PROJECT ESTABLISHED BY : IODE-XIX. Recommendation 11; IODE-XIX.Recommendation 6 (SG-OD) Project Leader(s): Co-Chair(s) of the Steering Group: Jennifer Walton, Arame Keita, Project Manager: (if applicable) Pauline Simpson Project Technical Manager: (if applicable] Aditya Naik Kakodkar Members of the project Steering Group:  HYPERLINK "http://www.iode.org/index.php?option=com_content&view=article&id=307:iode-steering-group-for-oceandocs&catid=10" http://www.iode.org/index.php?option=com_content&view=article&id=307:iode-steering-group-for-oceandocs&catid=10 Objective(s) of the Project: Establishment of a digital repository called OceanDocs which extends the previous ODINAfricaPub to a global repository network of a central and distributed repositories providing open access and preservation of marine scientific literature, intellectual work and research output, to all. Expected outcome (result) of the Project: Establishment and active deposit and use of the digital repository OceanDocs Expected duration of the Project: 2011 - URL of the project or of the page in the IODE web site: ):  HYPERLINK "http://www.oceandocs.org" http://www.oceandocs.org Activities implemented between April 2015 and March 2017 Steering Group Meetings: Jul 2015 (Virtual); Aug 2016 Expansion of the OD Deposit Community to: ICAN; ASCLME; WESTPAC - Vietnam, Phillipines , LATIN AMERICA Brazil ; NORTHERN INDIAN OCEAN AND PERSIAN GULF - Iran Capacity Building: Training Courses: Oct 2016 (Mexico); Nov 2016 (Kenya); Documentation: User Guides: Guidelines for Depositors (multi language), Guidelines for Editors(multi language); Search Guidelines(multi language); Digitization Guidelines, FAQs, Communication Strategy, Update of OD Policy Document 2016; Evaluation: ODINCARSA OceanDocs Evaluation Survey, Sep 2016 Communication and Outreach: Poster and flyer designed; advocacy campaign to build OD Community listserv of interested stakeholders to facilitate communication of news, initiatives and provide a stakeholder product review sub-community Software upgrade and interface design: Repository software (Dspace) was upgraded to version 5.1. Various interface customizations were carried out. Problems experienced during April 2015-March 2017 and measures taken: Shared IT support means limited time for OceanDocs therefore slow progress with improvements to interface and functionality. Appointment of additional IT support (focused on another IODE product); and external contract for new functionality has not been successful in this period. Results achieved between April 2015 and March 2017: see Question 9 Deliverables produced between April 2015 and March 2017: see Question 9 Should project continue: YES 14. Work plan and Budget for the next period (April 2017 March 2019) 14.1 Description of activities, expected results and deliverables to be produced during the period April 2017 March 2019 including timeline. 14.2 Required financial resources (indicate in-kind human resource contributions (Budget expressed in US Dollars) Activity (as per work plan) or DeliverableTiming (month, year)Required person-daysTotal required funding in US$Funds already identified (and source) in US$Funds requested from IODE in US$ (2017/2018/2019)12 yearly Steering Group MeetingAug 2018$20,0000/20,000/02Regional Training SessionsTBD with OTGATBD with OTGATBD with OTGA3IT Support and Software Contracts2017-2019$15,0007500/7500/04Translation of user guides2017$20002000/0/05ASFA Board Meeting IOC Rep2018$40002000/2000/0 Actions requested from the Committee (in addition to work plan/budget) or other comments. All Member States to encourage the deposit of works in OceanDocs or implementation of their own national/institutional e-repository with OceanDocs assistance. All Member States to join the OceanDocs Community to advocate deposit and use of OceanDocs Discuss the overall IT product support at IODE PO with a view to providing additional capacity. Draft text for the annotated agenda and summary report Mrs Pauline Simpson introduced this agenda item. In her presentation she provided a positive picture of the growth of OceanDocs, underlining this with such statistics as a 33% increase in deposits during 2015-2016 (1800 deposits). Activities in the past two years reflect a supportive Steering Group and a dynamic management strategy alongside efficient responses to depositors submissions and queries. An intensive advocacy campaign has resulted in a large OceanDocs Community listserv and new deposits worldwide, particularly welcoming is Vietnam and Philippines,Iran and Brazil. She made a call for the badly needed increase in the IT support for the OceanDocs DSpace repository software. With the help of the IODE Community in also using and depositing and supporting the expansion of OceanDocs we look forward to OceanDocs making a more significant contribution to open access to research outputs in the marine sciences.     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