ࡱ> [ Abjbj** +HbHb88&&&8^Rt&j,:((((l l l iiiiiii$/ln\il J J "l l i(("i%%%l ((i%l i%%j]b(svr!Br_4nii0j_Ao"AohbAobl l %l l l l l ii>$l l l jl l l l Aol l l l l l l l l N : 1. OPENING Documentation: IOC/EC-L/2Prov., Provisional Annotated Agenda The Chair, Professor Peter Haugan, opened the 50th Session of the Executive Council at 10.00h in Room IV on Tuesday 20 June 2017. He welcomed the participants and briefly referred to the documentation prepared for this session, which can be found on the IOC web site ( HYPERLINK "http://ioc-unesco.org/ec-50" http://ioc-unesco.org/ec-50). He informed the Council that, in accordance with Rule of Procedure No.12(2), the Council was acting as the Steering Committee for the 29th Session of the Assembly. ORGANIZATION OF THE SESSION ADOPTION OF THE AGENDA Documentation: IOC/EC-L/1 prov., Provisional Agenda IOC/EC-L/2 prov., Provisional Annotated Agenda The Executive Secretary introduced this item. The Executive Council met during half a day and resumed its work later in the afternoon to adopt the summary report of this session. A meeting of the open-ended working group on governance and working method (item 5 of this agenda) was scheduled in the same room with full interpretation in the afternoon before the Executive Council resumed its work and adopt its report. EC-L, Dec. 2.1 Agenda The Executive Council adopts the agenda as set out in document IOC/EC-L/1Prov. [with the following modification(s):]DESIGNATION OF THE RAPPORTEUR The Chair invited the Executive Council to designate the Rapporteur for the present session. [Country] proposed, and [Country] seconded, [name] ([country) as Rapporteur for the present session. [name] accepted this invitation. EC-L, Dec. 2.2 Rapporteur The Executive Council designates [name] (country) Rapporteur for its present session to assist the Chair and the Executive Secretary in the preparation of the summary report of the session. Thomas Gross will be the editor of the report for the Secretariat.3. ARRANGEMENTS FOR THE 29th SESSION OF THE ASSEMBLY DESIGNATION OF STATUTORY COMMITTEES The Chair reminded the Executive Council of the role of each committees (Nominations, Resolutions and Financial) and proposed that some items be furthered examined by the Financial Committee after their discussion in plenary. He also reminded the Council that it could submit proposals on their chairpersonship and composition, but that the ultimate decision remains entirely with the Assembly. He invited Member States to consider participating in the work of committees and declare their wish to participate in the Nominations and the Resolutions Committee at the beginning of the Assembly. The Financial Committee is open-ended and its meetings would have English/French interpretation. The Chair reminded the Executive Council that the Financial Committee will be facing an unusually heavy workload this year. In addition to the customary items under its purview, it will be considering the IOC External Audit recommendations follow up, the Recommendations from the UNESCO General Conference Sub-group 2 of the open-ended working group on governance, procedures and methods of work of the governing bodies of UNESCO and the update to the introduction of the IOC Medium-Term Strategy. Chairman Haugan indicated that, during the Assembly, he would not read out the names of the Member States wishing to participate in the various Committees by show of hands during the Assembly with the exception of the Nominations Committee. Only the names of the Member States present and participating in the Committees and sessional working groups were to be listed in the final report of the Assembly. EC-L, Dec. 3.1 Sessional Committees Pursuant to Rule of Procedure No.12(2) the Executive Council, acting as the Steering Committee of the Assembly, recommends to the Assembly the formation of each of the following committees: Financial Committee: under the chairship of Ariel H. Troisi (Argentina, Vice-chair). MsKsenia Yvinec provides the Secretariat support to the Financial Committee. Resolutions Committee: under the chairship of Terry Schaeffer (USA). Julian Barbire provides the Secretariat support to the Resolutions Committee. Nominations Committee: under the chairship of [name] (country). Thorkild Aarup and Salvatore Aric provide the Secretariat support to the Nominations Committee.CONSIDERATION OF REQUESTS FOR SUPPLEMENTARY ITEMS The Chair informed the Executive Council that, under Rules of Procedure 8, 9 and 11.2, dealing with the preparation of the agenda for the Assembly, no request for a supplementary item was received at the Secretariat by 21 April 2017 (two months before the date of the opening of the 29th session.) SESSIONAL WORKING GROUPS The Chair invited Member States to propose sessional working groups by briefly explaining the scope of their work expected during the Assembly session. EC-L, Dec. 3.3 Sessional Working Groups The Executive Council, Having examined the revised provisional agenda for the 29th session of the Assembly, With no prejudice to decision of the Assembly and its chair on establishing a sessional working group as needed during the discussion of any agenda item, Recommends to the Assembly the establishment of the following working group at the beginning of its session under agenda item 2.3: a sessional working group on the IOC relevant Issues related to the United Nations Preparatory Committee on the Conservation and Sustainable Use of Biological Diversity in Areas beyond National Jurisdiction (BBNJ Prepcom) item 9.2: under the chairship of [name] (country) with the following Member States participating: ______________. Julian Barbire and Ward Appeltans provide the Secretariat support to the group. TIMETABLE AND ORGANIZATIONAL MATTERS Documentation: IOC-XXIX/1 Add. Prov. Rev., Revised Provisional Timetable IOC-XXIX/Inf.2, Programme of IOC Memorial Lectures 2017 The Chair briefly presented the provisional timetable for the Assembly and the main side events recorded on the Assembly webpage. He elaborated on day-2 of the Assembly, Thursday 22 June, dedicated to item 4 (IOC and Future of the Ocean), with a discussion panel on the proposed international decade of ocean science for sustainable development. Prof.Haugan presented the IOC A. Bruun and N.K. Panikkar Memorial Lectures, 2017 (IOC-XXIX/Inf.2). The IOC Executive Secretary was invited to expand on the documentation, the draft resolutions received by 16 June and some arrangements due to the holding of other major events at Headquarters during the Assembly. EC-L, Dec. 3.4 Timetable for the 29th session of the Assembly The Executive Council, Taking into consideration the comments made by the Officers, the need to accommodate time for the reporting of sessional working groups and committees in plenary and scheduled invitation of speakers, Accepts the provisional timetable for the 29th session of the Assembly as set out in document IOC-XXIX/1Add.Prov. Rev. [with the following modification(s):]4. DATES AND PLACE OF THE 51ST SESSION OF THE EXECUTIVE COUNCIL AND PROPOSAL FOR DATES AND PLACE OF THE 30th SESSION OF THE ASSEMBLY The Chair reminded the Council that the Assembly and the Executive Council did not give clear indication of duration and dates for their next session. The Officers recommended that the Assembly should adopt the same scheme as for the current biennium. The benefit of a one-day scientific forum in connection with the 30th session of the Assembly was discussed. EC-L, Dec. 4. Dates and places of next sessions of the Executive Council and Assembly The Executive Council, Taking into account both the level of funding provided for the organization of the IOC governing body sessions in the next C/5, and the new programming cycle of UNESCO, Considering the experience gained during the 20162017 biennium, Recommends to the Assembly to carefully consider the items to be on the agenda of the 51st session of the Executive Council during its work so that it fits in a session of a duration not longer than four consecutive working days; Recommends also to the Assembly to identify any potential calendar conflicts with important meetings or cultural days over the period 48 June 2018 for the 51st session of the Executive Council and a period of six working days preceded by a one-day session of the Executive Council over a period to be decided in June/July 2019 for the 30th session of the Assembly.RECOMMENDATIONS ON GOVERNANCE, WORKING METHODS AND PROCEDURES OF THE COMMISSION The Chair introduced this agenda item and reminded the Council of the recent developments since the General Conference of UNESCO established at its 38th session an open-ended working group on governance, procedures and methods of work of the governing bodies of UNESCO (38C/Resolution 101) under the chairmanhip of the President of the General Conference MrStanley Mutumba Simataa. He referred to the IOC Circular Letter 2670 dated 8 May 2017 on Follow-up to decisions of the 49th session of the IOC Executive Council Part 1 and the IOC webpage where the documentation on this matter is posted:  HYPERLINK "http://www.ioc-unesco.org/governance" http://www.ioc-unesco.org/governance. Two sub-groups have been established to consider respectively: Structure, composition and methods of work of the Governing Bodies (General Conference and Executive Board); Sub-Group 1 (2016) co-chaired by Norway and Philippines, and Structure, composition and methods of work of UNESCOs international and intergovernmental bodies; Sub-Group 2 (2017) co-chaired by Philippines and Hungary. This item (governance, procedures and methods of work) was included in the agenda of the IOC Executive Council at its 49th session in June 2016. A document IOC/EC-XLIX/2 Annex 10, prepared by the Secretariat, explores general governance issues including additional ways of increasing the efficiency and effectiveness of preparing and organizing the work of the IOC governing bodies. This document was examined by the sessional working group on the Future of IOC, co-chaired by the IOC Chair Peter M. Haugan and Vice-Chair Ariel H. Troisi. The sessional working group benefitted from a presentation by the UNESCO working group co-chairs from Norway and the Philippines, who clarified the context and scope of this exercise. The ensuing exchange of views was highly constructive and informative, concluding with a consensus on the value of continuing this dialogue with a view of ensuring that the IOC specific role and status within UNESCO is adequately addressed. However, in further addressing this issue under item 6.2 of its agenda, the Council regretted that the relevant working document IOC/EC-XLIX/2 Annex 10 on the UNESCO Governance audit and its draft decision were not discussed in plenary. In particular, there was some discussion on the approach and timeline for preparing a contribution to the work of the General Conference Working Group on this issue. A consensus was reached on extending the consultation on this issue to all Member States during the intersessional period and on reporting the results to the 50th session of the Executive Council preceding the Assembly and the Assembly at it 29th session, 2129 June 2017. During the intersessional period, the President of the UNESCO General Conference addressed a letter to the IOC Chair, requesting him to provide some input and a response to a questionnaire to be examined by the Sub-Group 2. This document was reviewed by the Sub-Group 2 at its meeting on 28 February 2017, resulting in some general and IOC-specific recommendations as detailed in the meeting  HYPERLINK "http://www.ioc-unesco.org/index.php?option=com_oe&task=viewDocumentRecord&docID=19430" informal summary pending the outcome of another Sub-Group 2 meeting on 9 June 2017. The main emerging recommendations could be summarized as follows: (to be updated as the summary of the Sub-Group 2 meeting of 9 June 2017 becomes available) In pursuance to decision EC-XLIX/6.2(II), the item was included in the agenda of the 50th session of the IOC Executive Council and in order to ensure a broad and inclusive consultative process, Circular Letter 2670 was sent to all IOC Member States inviting them to prepare for and actively participate in the open-ended Working Group on Governance on 20 June 2017 afternoon, following the initial exchange of view in plenary. In order to provide further clarity on the Sub-Group 2 agenda and process, MrJesus Enrique G. Garcia II, Deputy Permanent Delegate of the Philippines and Sub-Group 2 Co-chairbriefly addressed the Executive Council. The discussions and main conclusions of the Open-ended Working Group will be reported by its Chair to the Assembly under agenda item 3.2.3. This is intended to contribute to the Assembly plenary discussion and to guide the more in-depth examination of this item by the sessional Financial Committee, with a view of reporting back to the plenary under item 11.1 and elaborating a proposal within the Draft Resolution on the Financial Matters of the Commission for adoption by the Assembly. EC-L, Dec. 5. Follow-up to the recommendations on governance, working methods and procedures of the Commission The Executive Council, Having considered the informal summaries of the UNESCO General Conference Sub-group 2 (Structure, composition and methods of work of UNESCOs international and intergovernmental bodies) of 28 February and 9 June 2017, Takes note of the best practices recommended by the UNESCO General Conference Sub-group 2; Thanks the Vice-chair of UNESCO General Conference Sub-group 2 for providing to it his guidance and insights into the process; Thanks also Vice-Chair Ariel H. Troisi for accepting the task of chairing the IOC open-ended working group on governance and working methods and invites him to report on its discussions to the Assembly under agenda item 3.2.3; and Entrusts the Assembly and its sessional Financial Committee to elaborate the IOC proposal in response to 38C/Resolution 101.6. ADOPTION OF THE SUMMARY REPORT EC-L, Dec. 6. Report The Executive Council, Having considered the draft summary report of the session (IOC/EC-L/3sprov.) presented to it in plenary session at [time] on 20 June 2017, Adopts the summary report of its 49th session as the Executive Council recommendations to the Assembly at its 29th session. CLOSURE The Chair closed the 50th session of the Executive Council at ___ on 20 June 2017.     IOC/EC-L/2Prov. page  PAGE 6 IOC/EC-L/2Prov. page  PAGE 5 Restricted Distribution IOC/EC-L/2Prov. 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