ࡱ> z|y` 0bjbjss LpZ Z Z Z $ v>v>v>P>L?d xn$??(???nA"A Agggg31hkm$phsn CLA"nACCnZ Z ??2nEEEC^Z 8? ?gECgEE6b  d?v? cv>ED^cHfHn0xncsDs8dds dXAZA@E>B4rBuAAAnnUE^AAAxnCCCC $% % Z Z Z Z Z Z   WORLD METEOROLOGICAL ORGANIZATION ________________________  INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (OF UNESCO) ________________________ JOINT WMO-IOC TECHNICAL COMMISSION FOR OCEANOGRAPHY AND MARINE METEOROLOGY (JCOMM) EXPERT TEAM ON MARITIME SAFETY SERVICES Task Team on Maritime Safety Information GENEVA, SWITZERLAND, 9 TO 11 MARCH 2009TT-MSI/Doc. 6.4 (23.II.2009) __________ ITEM 6.4 Original: ENGLISH Proposed Template for an Issuing Service Self Assessment Report (Submitted by Mr Henri Savina, Chairperson of the ETMSS) Summary and Purpose of Document This document proposes a template for an Issuing Service Self Assessment Report. ACTION PROPOSED The Task Team is invited to: Note and comment on the information provided as appropriate; Review the template and suggest changes as appropriate. ______________________ Appendix: A. Template for Issuing Service Self-Assessment Report DISCUSSION 1. According to its Terms of Reference, ETMSS shall monitor and review the operations of marine broadcast systems and the technical and service quality standards for meteorological and oceanographic Maritime Safety Information, particularly for the GMDSS. The Team shall also ensure feedback from the user communities is obtained through appropriate and organized channels to improve the relevance, effectiveness and quality of services. 2. As far as the GMDSS is concerned, the Expert Team need regular feedbacks from all Issuing Services in order to keep the WMO GMDSS Marine Broadcast System under review, and to be able to ensure efficient coordination and cooperation with concerned organizations, IMO and IHO. The frequency proposed for regular feedbacks is annual, and will be independent of the frequency of ETMSS meetings. 3. In order to standardize and harmonize the information provided by the Issuing Services, and to ensure that the relevant and requested information is included; the Task Team is asked to develop a template for an Issuing Service Self-Assessment Report. 4. The input from Issuing Services, provided through the GMDSS focal points, should be used to: Check, and update if appropriate, WMO Publication No. 9 (Weather Reporting), Volume D (Information for Shipping) for SafetyNET and international NAVTEX dissemination (Issuing Services will have to update information of all NAVTEX stations in their area of responsibility). Check and update the management of bulletins and the NWS links on the GMDSS website ( HYPERLINK "http://weather.gmdss.org" http://weather.gmdss.org). Monitor the implementation of the IMO and WMO regulations and guidance related to the provision of MSI within the GMDSS. Simple key indicators could be defined, based on the Manual of Meteorological Maritime Services (WMO n558) and on the Guide on Meteorological Maritime Services (WMO n471). Statistics (e.g. punctuality) could also be considered. This aspect is also linked with agenda item 7 (WMO Quality Management Framework). Get some analysis of users feedback. 5. It will also, offer regular opportunities for Issuing Services to report on their experience, progress, success and difficulties in implementing and co-ordinating the system within their respective METAREAs (SafetyNET, international NAVTEX services, others means that could be used e. g. for dissemination in the Arctic areas) or to request or offer assistance or capacity building. 6. A proposed template is provided in the Appendix for discussion, derived from the one prepared by IHO/SCPRNW for the self-assessment reports of NAVAREA co-ordinators. _____________ Appendix: 1 Template for Issuing Service Self-Assessment Report MSI Self Assessment METAREA [Insert No] Year [Insert No] Submitted by [Insert country / organization]  1. Background: [describe METAREA including details of the geographic boundaries of the METAREA, include any Sub-Area for Preparation Services if any, SafetyNET Satellite broadcast used (ex. AOR E), the GMDSS service provider, the schedule broadcasts per day, GTS headers and other information appropriate for the management of messages on the GMDSS website (http://weather.gmdss.org)] 2. Comments: [specifics of MSI within METAREA, include how many SafetyNET messages were promulgated over 3yr period e.g. METAREA XXX 2006 - xx, 2007 - xx, 2008 - xx ] 3. NAVTEX Coverage: [diagram of NAVTEX stations and service areas within METAREA, the schedule broadcasts per day, GTS headers and other information appropriate for the management of messages on the GMDSS website (http://weather.gmdss.org)] 4. Operational Issues: [new infrastructure in accordance with GMDSS Master Plan or implementation of new WMO regulation or guidance; problems encountered; contingency plans and testing of the plans] 5. Quality Management Survey [Please complete the following table with Yes / No or provide a comment] METAREAISO 9001 -2000Warnings for 8 Beaufort and abovePromulgate at least two scheduled broadcasts per dayInclude wind and sea state in scheduledVisibility in descriptive terms24/7 watchMonitor Broadcast in almost real time [statistics on punctuality,] 6. Capacity Building: [Offer of and/or demand for Capacity Building, Training received, offered, status of national, bilateral, multilateral or regional development projects with MSI component] 7. Other Activities: [Participation in WMO, IHO or IMO Working Groups, regional conferences over past year] 8. METAREA Website: [Address, statistics (If permitted by national legislation), frequency of update, etc] 9. METAREA GMDSS focal point contact: [Provide updated contact details + state change / no change] 10. Actions or suggestions proposed: [If any] 11. Synopsis: [Provide a synopsis of your report which could be included in a summary report if needed]     MSI/Doc. 6.4, p.  PAGE 2 MSI/Doc. 6.4, Appendix A, p.  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