ࡱ>  3bjbjFF 0$$)ggggg{{{{{, {8^8`8`8`8`8`8`8:=j`8!g`8gg8gg^8^8R3gg5S{@45t8084==<5g5 -:    Expert team for Operational Ocean Forecasting Systems Meeting: JCOMM ET-OOFS - face-to-face Date/Time: 11th June, 9am-5pm (Toulouse) 12th June, 9am-5pm (Toulouse) Venue: Mercator, Toulouse, France GIP Mercator Ocean( Parc Technologique du Canal( 8-10 rue Herms( 31520 Ramonville St Agne( France Phone : +33 5 61 39 38 02 http://www.mercator-ocean.fr/html/mercator/contacts_en.html Getting there: Free shuttle Metro station Ramonville to Mercator Ocean Bus shuttle (Navette) 111 Stop at "Hermes" Duration: 30 minutes (city to Mercator) Frequency: 15 minutes At the front desk ask for Eric Dombrowsky or Laetitia Mayeur Participants: Gary BrassingtonavailableAdrian Hines availableEric Dombrowsky availableJim CummingsavailableMing JiNot available (phone)Masafumi KamachiavailableShiro IshizakiavailableFraser Davidson availableCraig Donlon Not available (phone 1 707 6367130)Albert Fisher AvailableAlice Soares Not availableCandyce ClarkAndreas SchillerAvailableBob KeeleyNot availablePeter DexterNot AvailableEd HarrisonNot AvailableMAESPierre DanielsSea IceVasilyMSSHenri SavinaGuestsHenrik TolmanNCEP, availableFrederique BlancCLS, available Friday onlyRavi Chandrin (Sudheer Joseph)INCOIS, not availableJiang ZhuChina, not available Specific meeting objectives Review the JCOMM-ET-OOFS intersessional documentation - confirm a final revision - develop a specific work plan Review positions of ET-OOFS - confirm process - nominations for roles Review progress of specific tasks Review governance and interaction with GODAE OceanView Review the new areas under the TOR - Observational requirements - Sea-ice - MAES - Maritime safety New linkages - CAS/WGNE Specific meeting outcomes Confirmed ET-OOFS workplan Recommendations/nominations for candidates Confirm joint statement for ET-OOFS/GOV Recommendations for future agency reporting Recommendation on activities to facilitate MAES/MSS/SI integration Confirmed list of operational metrics to be maintained by operational agencies GOV-ST meeting outcomes Proposal for joint TT's for TT-OSE and TT-Intercomparisons - motivation to avoid duplication and provide a pathway for the mature outcomes from these groups - agreement in principle - actions for clarity of ToR and reporting from ET-OOFS Proposed interface with TT-OSE - ET-OOFS task member to join the TT to provide guidance on ET tasks and report to the ET-OOFS on progress and recommendations - Report to include summary recommendations for metrics for inclusion in the operational guide - Report to include summary recommendations for operational observing system requirements for inclusion into the statement of guidance - Provide evidence for the observation vs performance curves for use in the cost vs benefit justification for the operational observing system requirements - TT-OSE will require guidance on the form that recommendations be presented for inclusion into these areas - TT-OSE will require guide for the formats and standards for cross-agency implementation Proposed interface with TT-Intercomparison/validation - ET-OOFS task member to join the TT to provide guidance on ET tasks and report to the ET-OOFS on progress and recommendations - Report to include summary recommendations for metrics for inclusion in the operational guide - TT-OSE will require guidance on the form that recommendations be presented for inclusion into these areas - TT-OSE will require guide for the formats and standards for cross-agency implementation Scope GOV-ST will include TT-coastal and TT-ecosystems Some recognition that ET-OOFS does not currently include these components in scope. However, JCOMM is recognising that this status may change as the demand and capability matures. ET-OOFS should determine if any linkages Joint statement The external community have expressed confusion at the creation of a new group, ET-OOFS JCOMM has the intergovernmental mandate to support the integration of ocean forecasting services with its total services The joint statement was prepared and circulated prior to the GOV-ST Agreement to jointly advocate and articulate to external stakeholders of the roles of the two groups. Essentially acknowledgement of the different mandates and to agree to coordinate together to achieve the common objective However, it will require ongoing diligence to continue to address potential confusion internally and externally National report Proposed that both GOV-ST and ET-OOFS require reporting from the agencies. In the theme, of minimising overheads it is proposed that a common national report be developed with specification from both groups for their reporting requirements. A website of the current status of operational systems is being proposed. JCOMM.info would be a suitable location for this status information. Action: Define specific items for the national report from ET-OOFS CAS Vision paper A vision paper for GODAE contributions to weather and climate has been called for by July25th. JCOMM through the intergovernmental process is encouraging the establishment of a linkage between GOV and WGNE GOV is formulating a pilot task team on coupled modelling for short to medium range forecasting Venue for GOV-ST and ET-OOFS meeting Japan, Tokyo, Late September/Early October 2010 Thursday 8.45 am Pre-meeting 9.00 am Bienvenue/ Opening / introductions / agenda / actions 9.30 am GOV-ST outcomes and joint statement (Eric/Andreas) 10.00 am Chairman's report JCOMM/MAN Review of OCG/SCG meetings/outcomes Secretary-general speech Review of ET-OFS plan Other business: Summer school, AGU session 10.30 am Specific task report: (Adrian Hines/ Hendrik Tolman) Nomenclature, symbology and "The guide" Progress Discussion and confirm work plan (Activities/Group/Performance target and indicator/Timeline) 12 noon Lunch 1.00 pm Specific task report: (Jim Cumming/ Masafumi Kamachi) Operational monitoring Progress Quality control / OceanObs whitepaper Argo file specification Recommendations from OSE Recommendations from GOV/intercomparison group Discussion and confirm work plan (Activities/Group/Performance target and indicator/Timeline) 3.00 pm Specific task report: (Ming Ji / Fraser Davidson) Services Progress Proposed workplan (Activities/Group/Performance target and indicator/Timeline) Brief discussion 4.00 pm Operational reports (20 minutes) Rapporteur Fraser Davidson Australia NCEP Mercator INCOIS Discussion/feedback 5.30 pm Close Friday 8.50 am Re-open meeting 9.00 am Operational reports (cont'd) UK Met NRL JMA Canada Discussion/feedback 10.30 am Specific task report: (Gary Brassington/ Eric Dombrowsky) Observational requirements Report from SCG/OCG Proposed process Discussion Proposed workplan (Activities/Group/Performance target and indicator/Timeline) 11.30 am Mercator services presentation (Dominique Obaton) 12.00 pm Lunch (working lunch) / Mercator demonstration 1.00 pm Review and confirm workplan Operational report summary (Fraser Davidson) ET-OFS workplan Next meeting 2.00 pm Break 2.15 pm Pilot task team Data Management (Frederique Blanc) Progress Proposed workplan (Activities/Group/Performance target and indicator/Timeline) 3.30 pm JCOMM/SPA ET's MAES (Pierre Daniel) Maritime Safety (Henri Savina) 4.00 pm Other business 4.30 pm Review meeting outcomes and actions, next meeting 5.00 pm Close Preparation for the meeting Operational centre presentation should address the following Observations: data monitoring, metrics on data volumes, coverage, quality data failures/rejections (delivery/quality), and if any examples of downstream impact to services recommendations for future requirements Servicing: (further information below) a list of "customers" of operational services types of service "products" that your institution provides? and/or for what applications? (optional) what are methods of delivery of your service products to your users/customers? (i.e., put them on the web vs. other method of delivery) product usage, user feedback, at least one example demonstrating of impact in 2008/09 Data management: system overview data: types of data, formats of data, purpose of data data storage: data volumes, levels of storage data interaction: data servers, format conversion recommendations real-time issues Review the ET-OOFS intersessional documents Review the ET-OOFS action items Specific task leaders to prepare an update presentation Operational Ocean Services - agency reporting From my perspective, the following caveats are important: For a), I would like to ask you to distinguish users/customers that your institutions "assume" they are there, versus those you know for sure they actually use your products/services. In another word, if you stop producing these products, who is going to "scream"? For b), It would be really helpful if you have additional information on how your users are actually using your "products" (e.g., ship routing). Again, please indicate if you know this for sure vs. "assumed". For example, we know for sure that US Coast Guard ingest global ocean surface currents into their Search and Rescue planning tool for SAR operations. However, I don't know for sure that the marine transportation industry actually use ocean surface current forecast for ship routing (the scope and extend, if any) beyond the application of Gulf Stream information. Another example, in NOAA, since the Navy is not a customer, a major NOAA application is to couple ocean models with weather models for better weather forecasting applications, such as Hurricane forecasting. These information would help to address the following issues: a) How to develop products/services from operational ocean forecasting systems to better serve existing customers, for example, the marine community that are traditional customers of marine meteorology services; b) Are there new sectors of potential users that our community need to reach out to let them know of our capability/services? what do they do/what are their needs that we could help them? c) The extend and/or feasibility for "if we build, they are going to come" approach. I would appreciate if I could receive your input in a week to about 10 days, i.e., by Friday, 15 May. I will put together the information I received as a summary report, and ask Hendrik to report it at the team meeting in June. Best regards, Ming $<np   ( . 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