Eastern Indian Ocean Member States Training Workshop on Standard Operating Procedures (SOPs) for National Tsunami Warning Centres (NTWCs) and Disaster Management Organisations (DMOs)

10 - 13 July 2023,

Annotated Agenda

Day 1 Introduction and driving forces
Day 2 The role and function of SOPs in tsunami warning chains
Day 3 Member State Individual Workshops
Day 4 Feedback from Member State Workshops and Forward Plans
1.1a Opening
1.1b Background
1.1c Tsunami warning chains and SOPs: Roles and responsibilities
1.1 Plenary
1.2a Introduction to TSP Services
1.2b TSP Product Demonstration
1.2c New TSP Product Demonstration - Tsunamis generated by non-seismic and complex sources
1.2d Accessing products on TSP websites
1.2e Discuss Exercise IOWave23 scenarios
1.2 NTWC Breakout Session
1.3a Findings from the 2018 IOTWMS Capacity Assessment of Tsunami Preparedness regarding the downstream process
1.3b Implementing Tsunami Ready in the Indian Ocean
1.3c Tsunami Ready Response Indicators in Relation to SOP development
1.3d Discuss outcomes and participation of DMOs and communities in Exercise IOWave23
1.3 DMO Breakout Session
2.1a Discuss Day-3 National Plans
2.1b Near and Distant Tsunamis: Timeline driven SOPs
2.1c Warning Levels
2.1d Critical issues in the Warning Chain for disseminating warnings down to the community
2.1e Using SOP Templates to Develop General Roles and Responsibilities and Timeline of Processes and Actions
2.1 Plenary
2.2a NTWC SOPs - Concept of Operations, Overview of Routine and Event Operations
2.2b Examples NTWC SOPs (Distant and local source threat)
2.2c Utilising TSP Threat Information products in NTWC SOPs
2.2d New InaTNT sea level data displays and analysis
2.2e General Discussion
2.2 NTWC Breakout Session
2.3a DMO SOPs - Concept of Operations, Overview of Routine and Event Operations
2.3b Example DMO SOPs
2.3c Utilising NTWC products in DMO SOPs
2.3d Decision to call for evacuation
2.3e General Discussion
2.3 DMO Breakout Session
3.1a Introduction
3.1b Discuss findings and conclusions from Workshop Day-1 and Day-2
3.1c Review national tsunami warning chain and status of SOPs
3.1d Review/update NTWC products and timelines, including warning levels, advice and dissemination channels
3.1e Examine and coordinate linkages across NTWC, N/P/LDMO and Media SOPs, especially with regards to timelines (including call for evacuation decision)
3.1f Identify work on further SOP development, including Media SOPs
3.1g Discuss how to move forward after the workshop to resolve identified issues
3.1h Discuss mechanisms and opportunities to routinely exercise NTWC, DMO and Media SOPs individually and jointly going forward, including scenario choice and participation in Exercise IOWave23 in October 2023
3.1i Agree on the Member State report back to the workshop on Day-4
3.1 Plenary
4.1a Member State reports from national workshops (15mins each)
4.1b Discussion on identified joint challenges
4.1c Broadcast Media SOP workshop plans
4.1d Example Broadcast Media SOPs
4.1e How to plan, conduct and evaluate exercises
4.1f Workshop Feedback
4.1g Closing remarks
4.1 Plenary