CIFDP-F-IEF
Interdisciplinary Experts Forum for Coastal Inundation Forecasting Demonstration Project for Fiji
Meeting
07 - 10 October 2013
Location
Organiser(s) & Staff
Participation
Nadi
Fiji
Organiser(s) & Staff
Participation
CIFDP-F-IEF
Summary
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Brief description on the Fiji National Sub-Project for CIFDP (CIFDP-F) at http://www.jcomm.info/CIFDP
[Purpose of the Meeting]
- To review the National Capacity Assessment (NCA)
- To discuss on the system implementation approach and the forecasting system setup, as defined in the CIFDPImplementation Plan (JCOMM-TR-64). Based on the discussion, and the NCA, technical specifications will be updated and detailed to build a System Design for CIFDP-F.
- To review user requirements so far identified; consult with national stakeholders for further analyses on requirement and gaps, and; update the User Requirements Plan (URP)
- To facilitate communication within the National Coordination Team (NCT) for CIFDP-F
- Summary report of the meeting
- An outline for Fiji Coastal Inundation Forecasting System specification (including agreed category/conditions of models and approach for development)
- Selection of forecasting modelling system needed for required coastal inundation simulation in Fiji (e.g. meteorological input including hurricane/tropical cyclone and rainfall, ocean modelling including storm surges, hydrological and hydraulic modelling). It is essential that model interconnectivity, inter-changeability, and flexibility for later integration of advanced/upgraded modules into the forecasting system be maintained during the development of the initial system.
- Selection of forecasting modelling system needed for required coastal inundation simulation in Fiji (e.g. meteorological input including hurricane/tropical cyclone and rainfall, ocean modelling including storm surges, hydrological and hydraulic modelling). It is essential that model interconnectivity, inter-changeability, and flexibility for later integration of advanced/upgraded modules into the forecasting system be maintained during the development of the initial system.
- Documented User Requirement Plan
- Updated CIFDP-F Project Plan, and plans for funding proposals
Website:
http://www.jcomm.info/CIFDP-F-IEF
[View a simple printable version of this agenda]
[View an annotated printable version of this agenda]
[View an annotated printable version of this agenda]
- 1 - OPENING
(Moderation by the Fiji Meteorological Service)
The Interdisciplinary Experts Forum for Coastal Inundation Forecasting Demonstration Project for Fiji (CIFDP-F-IEF) will open at 1030 hours on Monday 7 October 2013, at the conference room of the Tanoa International Hotel, Nadi, Fiji. - 10 - ANY OTHER BUSINESS
(Moderation by PSG and WMO Secretariat)
Participants will be invited to raise any additional issue for consideration in the CIFDP-F implementation. - 11 - CLOSING
Based on the results of discussions under preceding items, participants will consider requirements for further interactions among PSG and NCT members through emails and teleconferences during the implementation period of the Fiji sub-project.
The workshop is expected to close in the afternoon of Thursday 10 October 2013. - 2 - ORGANIZATION OF THE MEETING
(Introduction by WMO Secretariat)
Participants will adopt the agenda of the meeting, based on the provisional agenda prepared by the Secretariat. Participants will then be introduced with the hours of work and other practical arrangements. Background documents and material will be introduced by the Secretariat, which are available on the meeting web page (http://www.jcomm.info/CIFDP-F-IEF). The meeting will be conducted in English only.
Participants may request the consideration of additional issues. In this case, they are requested to prepare the relevant documentation and submit it to the Secretariat in due time. In addition, a few sub-items requiring a separate discussion may be identified during the workshop. - 3 - REVIEW OF NATIONAL / REGIONAL TECHNICAL CAPABILITIES AND RELATED PLANS FOR DEVELOPMENT
(Moderation by PSG)
The first day of the meeting will be devoted to review related activities and available technologies/tools to the implementation of CIFDP-F; and to review the National Capacity Assessment, with a view to drawing an outline for the System Design for Coastal Inundation Forecasting system in Fiji. - 3.1 - Ongoing effort for enhanced storm surge system in Australia
A representative of the Australian Bureau of Meteorology will present on the project by the Australian government to build an enhanced storm surge system for Australia, describing its components, how it relates to the existing systems, new approaches, current and planned activities, planned outcomes, existing gaps, and issues. Participants will be invited to discuss on the relevance and potential value of this project to the CIFDP-F, and on the potential areas of collaboration in the planning and implementing stages of these activities.
Ongoing efforts for enhanced storm surge system in Australia - 3.2 - Regional project for improved wave forecasting
Dr Jens Kruger, representative of SPC/SOPAC, will present on the progress of the EU-funded Waves and Coast (WACOP) Project, which aims to improve the technical knowledge base, information and understanding of coastal hazards particularly caused by extreme swell waves. He will also provide an update on the proposed project on 'operational wave forecasting for early warning systems, southern Viti Levu, Fiji', to the World Bank under the Facility for Disaster Reduction and Recovery (GFDRR). Participants will be invited to discuss on technical collaboration among CIFDP-F and these project, for Phases 2 to 4.
Update on SPC Projects - 3.3 - Advisory and warning services provided by RSMC-Wellington
A representative of the New Zealand MetService will provide a brief presentation on the advisory and operational forecasting services relevant to the scope of CIFDP, including the information produced through the Severe Weather Forecasting and Disaster risk reduction Demonstration Project (SWFDDP). Participants will be invited to advise on the extent of available information and input to the future CIF system for Fiji from relevant activities, and on ways for collaboration for CIFDP-F implementation.
Advisory Services provided by RSMC Wellington - 3.4 - Integrated coastal inundation warning service
Participants will be introduced with a brief description on integrated operational coastal flood warning system, such as UK's National Flood Forecasting System (NFFS). Participants will be invited to consider the potential use of available tools for information production, and advise particularly on the realistic goals for CIFDP-F in terms of service products and delivery, against the long-term goals for advanced services.
Integrated warning services in the UK – Coastal - 3.5 - Progress review of the National Capacity Assessment (NCA)
The PSG will briefly introduce the interim report of the National Capacity Assessment (NCA) for Fiji's Coastal Inundation Forecasting, which should provide documented analyses on existing technical capacity and capability within a country, as it will be applied to the development of a sustainable, operational coastal inundation forecasting system.
Participants will be invited to advise on update information and discuss; 1) the existing operational storm surge, wave, and hydrological flood forecasting practices including models used; 2) a description of the observational systems, and critical gaps to be filled in near term; 3) required data including bathymetry and digital elevation data, river flow data, and critical gaps to be filled within the project's scope; 4) potential use of guidance information available for the country/in the region, for the implementation of CIFDP-F.
Participants, particularly members of the National Coordination Team (NCT) are requested to be actively engaged in and provide input to the discussion, which should clearly identify the gaps, and decide on the extent of CIFDP-F implementation in the effort to close them. The results of the discussion will provide the basis of the subsequent discussion under agenda item 5 and thereafter.
CIFDP-F National Capacity Assessment
(Presentation) CIFDP-F National Capacity Assessment - 4 - UPDATE OF END USER PERSPECTIVES/REQUIREMENTS
((Moderation and presentation by So-Min Cheong)
CIFDP emphasises the importance of users’ participation throughout all stages in the process, so that the outcomes of the Demonstration Project / operational systems developed at the end of the Project would be the optimum balance between technical capabilities of the forecast systems and the information required by the emergency management authorities in the country. An update on user engagement for CIFDP-F will be briefly introduced, including the development of the User Requirements Plan (URP). Participants are invited to provide information to complement/update the URP, particularly feedback on the existing (or lack of) information on coastal inundation forecasting and warning; the degree of acceptance for such information at national and local levels, and; on what type of information are required by users for improved response to forecasts and warnings.
Such information, at all Phases of the Project, should continuously be updated, and provide key points for consideration in the technical development of the integrated forecast and warning system.
A subsequent discussion may be organized in parallel with those under agenda item 5 and 6 for dedicated user consultation (note: in the context of CIFDP-F, 'users' primarily indicates the immediate receipient of forecasts/warnings for disaster responses, such as national and local disaster managers). Required participants to this discussion include the Fiji National Disaster Management Office (NDMO), 'beneficieries' of the NCT and representatives of the community- based activites such as the Integrated Water Resource Management (IWRM).
CIFDP-F User Requirements: Update
Draft CIFDP-F URP Table of Contents
Summary of sessional discussion on User Requirements - 5 - REVIEW STATUS OF PROJECT IMPLEMENTATION
(Reports by PSG and NCT)
FMS, on behalf of the NCT for CIFDP-F, will provide a review of the progress in Phase 1, including the completion of the Definitive National Agreement (DNA), establishment of the National Coordination Team (NCT) with its Terms of Reference, and development of the National Capacity Assessment.
The PSG will review the decisions of the Project Steering Group since the National Stakeholders Workshop (18-21 22-23 February 2013 in Nadi, Fiji) with respect to the continuation of the Fiji sub-project. - 5.1 - NCT report
CIFDP-F NCT Progress Report - 5.2 - PSG Decisions regarding CIFDP-F, and planned activities
PSG decisions and guidelines for CIFDP-F Phases 1 and 2 - 6 - DIRECTION AND OUTLINE FOR CIFDP-B PHASE 2
(Presentation by PSG)
The PSG will present a guideline for the implementation of CIFDP-F Phase 2, upon the successful completion of Phase 1. Participants are invited to advise on particular points of consideration for Fiji, to adapt and adjust this guideline to Fiji's conditions.
CIFDP-F System Design Outline - for discussion - 7 - OUTLINE OF SYSTEM DESIGN FOR FIJI COASTAL INUNDATION FORECAST (CIF) SYSTEM
(Presentation by PSG)
Based on the discussion made on Day 1, PSG will propose an outline for system design for Fiji's CIF system, to be implemented during Phases 2 to 4 of the Project. All participantes are requested to discuss and provide input on the available models for storm surge, wae and hydrological modelling, including their hardware and software requirements, run time issues, and integration of the models into an operational inundation forecasting system.
Other partners who may have proposed solutions or candidate models may also be invited to give short presentations on their perspectives, under this agenda item. - 7.1 - Overview of proposed System Design and usable national/regional resources
- 7.2 - Options for Storm Surge Forecasting
- 7.3 - Options for Wave Forecasting
- 7.4 - Options for Hydrological Forecasting
- 7.5 - Consideration on interconnectivity of tools
- 7.6 - Discussion of inundation forecasting service products
- 8 - DEVELOPMENT AND TESTING OF OPERATIONAL COASTAL INUNDATION FORECAST (CIF) SYSTEM FOR FIJI
(Moderation by PSG)
Building on the precedent discussion, the objective of this stage is to carry out what was decided for the CIF system specification and the updated Sub- Project Plan. In the process of establishing a CIFDP-F Project Plan, (a) system developer(s) should be selected and agreed in advance to start Phase 2, who will play the key role in the actual development, with support of the WMO Secretariat and in consultation with the PSG.
The NCT will be participating in the process at all times, to ensure that the developed system will be tested and demonstrated by/within the national operating system at all stages and steps.
The prototype national forecasting system/process will be built for operational use, integrating the various forecasting models. The forecasting system will be built, if possible, through configuration of an existing open forecasting system. In addition some development may be required to develop interfaces between models to work as an integrated forecasting system.
As part of the system implementation, the set-up of formalized communication platforms for data management and project coordination will be worked out.
Technology transfer and on-the-job training will be important elements throughout the system implementation phase, to ensure that the developed system will be autonomously operated and maintained by the responsible national forecasting agency(ies). The system implementation will be carried out by the system developers, either identified within the NCT or external expert(s), with support from the technical experts of the NCT and other identified national agencies to build local experience and capacity.
The process for validation and assessment will be outlined.
The discussion of the future forecast system will include hardware setup, system exercise, user products, and capacity development and training, as outlined in the CIFDP Implementation Plan. - 8.1 - Model and System Development
pre-operational forecast system
hardware requirements
data requirements and data flow
system exercise - 8.2 - User Products
- 8.3 - Capacity Development and Training
- 8.4 - Sub-Project Implementation Progress and Plan Update
- 9 - UPDATE SUB-PROJECT PLAN FOR CIFDP-F
(Moderation by PSG and WMO Secretariat)
Based on the preceding discussions and the agreed course of action, the sub-project plan will be updated, to provide a clear description of the work to be carried out. It should include key milestones and deliverables identified, as well as roles and responsibilities of all participants include the members of the NCT, in particular the lead agency FMS. (A) system developer(s), once identified, should provide substantial input to the detailed system design and step-by-step plans for development. The plans and timelines for relevant activites and potential partners should also be taken into account. - 9.1 - CIFDP-F sub-project plan updated
- 9.2 - Revised timeline for CIFDP-F Phases 2 and beyond
Report
| Code | Name | Updated on | Action |
|---|---|---|---|
| JCOMM-MR-111, SPA_ETWS_CIFDP_019 | Interdisciplinary Expert Forum for Coastal Inundation Forecasting Demonstration Project for Fiji (CIFDP-F) | 07/04/2014 |
|
Agenda Documents
| Agenda | Code | Name | Updated on | Action |
|---|---|---|---|---|
| Agenda | Code | Name | Updated on | Action |
| 3.1 | Ongoing efforts for enhanced storm surge system in Australia | 08/10/13 |
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| 3.2 | Update on SPC Projects | 08/10/13 |
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| 3.3 | Advisory Services provided by RSMC Wellington | 08/10/13 |
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| 3.4 | Integrated warning services in the UK – Coastal | 10/10/13 |
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| 3.5 | CIFDP-F National Capacity Assessment | 07/10/13 |
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| 3.5 | (Presentation) CIFDP-F National Capacity Assessment | 08/10/13 |
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| 4 | CIFDP-F User Requirements: Update | 08/10/13 |
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| 4 | Draft CIFDP-F URP Table of Contents | 08/10/13 |
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| 4 | Summary of sessional discussion on User Requirements | 14/10/13 |
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| 5.1 | CIFDP-F NCT Progress Report | 10/10/13 |
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| 5.2 | PSG decisions and guidelines for CIFDP-F Phases 1 and 2 | 10/10/13 |
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| 6 | CIFDP-F System Design Outline - for discussion | 10/10/13 |
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Showing 1 to 12 of 12 Documents
Background Documents
| Agenda | Code | Name | Updated on | Action |
|---|---|---|---|---|
| Agenda | Code | Name | Updated on | Action |
| Information Note for Participants | 20/09/2013 |
|
Showing 1 to 1 of 1 Documents
There are 23 participants associated with CIFDP-F-IEF .
National Coordination Team
Steering Group Members and Invited Experts
Secretariat
= Person has confirmed their participation and been approved to participate.
= Person has declined to participate or had their request to participate declined.
Participant Stats:
Total Invited: 29
Confirmed: 23
Not confirmed: 0
Unapproved: 0
Not-participating: 6
Rejected: 0
= Person has declined to participate or had their request to participate declined.
Participant Stats:
Total Invited: 29
Confirmed: 23
Not confirmed: 0
Unapproved: 0
Not-participating: 6
Rejected: 0