6th Meeting of the Coastal Inundation Forecasting Demonstration Project Steering Group
CIFDP-PSG-6

Meeting

16 - 18 November 2015

Location

Miami, Florida
United States


Organiser(s) & Staff
Organiser
Staff
Participation

By invitation only.

6th Meeting of the Coastal Inundation Forecasting Demonstration Project Steering Group
Summary

Website: http://jcomm.info/CIFDP-PSG-6
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16 Participants
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Final R eport
Presentations: 9
Agenda Documents: 3
Background Documents: 6
Other Documents: 2
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[View an annotated printable version of this agenda]
  • 1 - Organization of the meeting
  • 1.1 - Opening
    The sixth meeting of the Coastal Inundation Forecasting Demonstration Project Steering Group (CIFDP-PSG-6) will open at 0930 hours on Monday 16 November 2015, at the NOAA National Hurricane Center, Miami, USA. The meeting will be chaired jointly by Mr Val Swail and Dr Don Resio, co-chairpersons of the Project Steering Group (PSG).
  • 1.2 - Approval of the agenda
    The PSG will be invited to adopt the agenda of the meeting, based on the provisional agenda published on the meeting web site (http://jcomm.info/CIFDP-PSG-6). The PSG may request the consideration of additional issues, as necessary.
  • 1.3 - Working arrangement
    The PSG will decide on its working hours and other arrangements for conducting the meeting. Background documents and materials will be introduced by the Secretariat, which are available on the meeting web page. The meeting will be conducted in English only.
  • 2 - Review progress of sub-projects
  • 2.1 - Bangladesh (CIFDP-B)
    The PSG will review progress of the CIFDP-B since the 5th PSG meeting (May 2014). The PSG will identify the gaps and issues to further pursue during Phase 2, and revise the workplan accordingly: 1) System Design for a CIF System in Bangladesh (JCOMM Technical Report No.75); 2) Guidance for NCT and System Developer as to the Phase 2 implementation and system verification, based on the System Design; 3) Guidance for user interaction and identification of requirements; 4) Partnership and joint activities, including those with the EU FP7 Resilience-Increasing Strategies for Coasts - toolKIT (RISC-KIT) and the Associated Programme on Flood Management (APFM); 5) Timelines and milestones for sub-project implementation.
  • 2.2 - Caribbean (CIFDP-C)
    PSG-5 decided to extend the project to cover Haiti as part of a one-island approach to Hispaniola, and an initial implementation within a Caribbean-wide sub-project. The kickoff meeting took place in Santo Domingo, Dominican Republic April 2015, which essentially started as Phase 2 of the Implementation. CIFDP-C is sponsored by USAID and NHC/NOAA as the system developer. The PSG will review progress since April 2015 and the detailed timeline in the next 12 months.
  • 2.3 - Fiji (CIFDP-F)
    The PSG will review progress of the CIFDP-F since the 5th PSG meeting (May 2014), particularly the outcome of the Interdisciplinary Experts Forum held in October 2013, concentrating on the proposed System Design for a Coastal Inundation Forecasting (CIF) system for Fiji (JCOMM Technical Report No. 74), and advise on potential gaps and requirements to be reflected in the implementation. Related discussion on funding is expected to take place under agenda item 4. Based on the Project strategy, Concept and Implementation Plan of CIFDP, the PSG will advise the National Coordination Team (NCT) on the required update of the sub-project workplan, taking into account the following points: 1) Guidance to implement technical development, based on the System Design; 2) Guidance for user interaction and identification of requirements; 3) Collaboration with regional partners; 4) Timelines and milestones for sub-project implementation; 5) Adjustment of the System Design upon request of potential donor(s).
  • 2.4 - Indonesia (CIFDP-I)
    The PSG will review progress of the CIFDP-I since the 5th PSG meeting (May 2014), and will advise on the potential gaps and issues in the implementation, particularly related to the Phase 1 review meeting held in Yogyakarta in October 2014. The PSG will advise the National Coordination Team (NCT) on the required update of the sub-project workplan, taking into account the following points: 1) Clear direction of technical plan; 2) Clear identification of participating national stakeholders and national/international partners, and their respective roles and responsibilities; 3) Guidance for user interaction and identification of requirements; 4) Consideration on addressing user requirements for longer-term predication of coastal inundation (e.g. sea level elevation combined with land subsidence and tidal flooding), through linkage of CIFDP with relevant programmes/projects; 5) Timelines and milestones for sub-project implementation.
  • 2.5 - Newly proposed sub-projects
    The PSG will review proposals/requests for formation of new sub-projects, if any, and advise on their feasibility and priority. In doing so, the PSG is invited to review the current arrangement for distributed responsibilities among the current PSG members for each sub-project’s implementation, taking into account the priority issues in each sub-project.
  • 3 - Review and future development of the project
  • 3.1 - WMO Congress-17
  • 3.2 - Technical recommendations
    The PSG will review and revise, as necessary, the current version of the CIFDP Technical Recommendation for forecasting system concept (2014 update). In doing so, the PSG will discuss and provide the NCTs of different sub-projects with advice on goals and general direction for operational development (including recommendations on potentially suitable forecasting tools), based on the identified conditions and requirements in each country.
  • 3.3 - Project concept, implementation strategy and implementation plan
    The PSG will review and update, as necessary, the current version of CIFDP Implementation Plan (JCOMM Technical Report No.64, 2014 update) and the CIFDP Concept (2013 update). In particular, the PSG will carefully review the part of the CIFDP Implementation Plan regarding the established process for phased review of each sub-project, including the requirement for outcomes, and decide on following measures as to the proceeding of each sub-project according to the decisions at PSG’s review.
    JCOMM-TR-064-CIFDP-IP-rev2015 CIFDP Implementation Plan 2015 Rev
  • 3.4 - Guidance on interaction with users
    It is recalled that, upon the current CIFDP Implementation Plan, the User Requirement Plan (URP) is a basic document for each sub-project regarding the dialogue with users and identification for user requirements. The URP is compiled based on the results of the CIFDP User Requirements questionnaire, and updated through subsequent user consultations on an opportunistic basis. The PSG is invited to discuss and provide advice to the NCTs of all sub-projects, on consistent and harmonized ways for interaction with users in the CIFDP context. A proposed action is to develop a guidance for user interaction, as a “handbook” for; 1) communicating benefits and impacts of CIFDP implementation; 2) collecting and compiling user requirements and feedback to newly demonstrated system and products, and; 3) strategic means for dialogue with users (immediate users and end user). This may be reflected in the update of all URPs for sections on “Communication Plan”.
  • 3.5 - Linkage with related programmes
    Taking into account the respective status for each country implementing the national sub-projects of CIFDP, the PSG will discuss on establishing/enhancing linkages with related programmes and projects with CIFDP. They include: 1) WMO Storm Surge Watch Scheme (SSWS) and Tropical Cyclone Programme (TCP) 2) WMO Severe Weather Forecasting Demonstration Project (SWFDP) 3) ESA eSurge 4) Associated Programme on Flood Management (APFM) 5) EU FP7 Resilience-Increasing Strategies for Coasts - toolKIT (RISC-KIT) 6) WMO Task Team on Impact-based Forecasting (TT-Impacts) 7) Other research projects The PSG will also consider possibilities to engage potential partners in specific activities of CIFDP (training and education, technology sharing, capacity assessment, etc.), and will include specific actions/activities, as necessary, within the implementation plans of sub-projects.
  • 3.6 - Communication and outreach
    The PSG will be invited to review and advise for update, as necessary, on the related communication and outreach activities including the project website (http://www.jcomm.info/CIFDP) and the CIFDP Brochure (2013 update). The PSG will also review activities introducing the CIFDP at scientific and technical forums, such as 2nd Storm Surge Symposium and 14th Wave Workshop, and advise on the points of future improvement and opportunities. The PSG will also be invited to discuss on requirements/commitments for capacity development materials including online training modules, to be developed out of the progress/outcome of sub-projects targeting the operational agencies and end-users of the respective region, and to advise on the future course of action.
  • 4 - Management issues
  • 4.1 - Funding: resources for general management and sub-projects implementation
    Under this item, the PSG will review the status of funding and in-kind support for each national sub-project implementation, as well as for the general management of the CIFDP. In doing so, the PSG will identify gaps and further requirements in implementing the workplan for overall CIFDP and for each national sub-project, in particular, as to: 1) Identified and potential national resources (both human and financial), primarily within the NMHSs, for each sub-project implementation; 2) Identified and in-kind resources, particularly experts involvement, for implementation of each sub-project; 3) Strategy and approach for communication with identified and potential donors and partners. The PSG will also be invited to provide input regarding potential donors and partners to CIFDP (global and regional), and make suggestions for possible actions.
  • 4.2 - Work of PSG
    The PSG will be invited to review its Terms of Reference (ToR) and make recommendations for amendment, based on the document prepared by the WMO Secretariat. The revision should reflect the latest development and newly identified requirements. In doing so, the PSG will also review the general rules for terms and rotation of the membership, of the Group, and respective roles and responsibilities of each member against the ongoing activities. The revision should also consider the clear linkage with the groups of JCOMM, CHy and WMO that are directly providing support for CIFDP activities, including the JCOMM Expert Team on Waves and Coastal Hazard Forecasting Systems (ETWCH) and the WMO Working Group on Societal and Economic Research Applications (WG-SERA). The PSG will consider the draft CIFDP Strategic Plan prepared in November 2014 and provide comments as to its context within the overall WMO direction related to disaster risk reduction. The PSG is invited to consolidate the recommendations for the revised ToR and membership by the end of the meeting.
    CIFDP Terms of Reference and Membership
    Distribution of PSG Work Assignments Nov 2015
  • 5 - Any other businesses
    The PSG will be invited to raise any additional issues for consideration regarding CIFDP.
  • 6 - Closure
  • 6.1 - Adoption of the action items and decisions of the meeting
    The PSG will review and approve a list of decisions and actions, as well as a list of recommendations to each sub-project, prepared by the Secretariat. The final report of the meeting will be consolidated by the Secretariat, for review and approval of the PSG, after the meeting is closed.
  • 6.2 - Dates and place of the 7th session of PSG
    The PSG will be invited to consider the date and place of its seventh meeting, taking into account the plans and timeline of each sub-project implementation, in order to ensure efficient and timely project implementation. It is recommended that the PSG, while the frequency of its own meeting will be limited to not more than once a year, will ensure its engagement in the sub-project implementation to the maximum extent through co-locating its meetings with occasions for related consultation/advisory.
  • 6.3 - Closure of the meeting
Report
Code Name Updated on Action
CIFDP PSG 6 CIFDP updated action items as per PSG-6 15/12/2015
Presentation
AgendaCodeNameUpdated onAction
AgendaCodeNameUpdated onAction
IOCARIBE for CIFDP 18/11/2015
CIFDP-C 18/11/2015
CIFDP-C: Application of an Efficient Second-Generation Wave Model to Coupled Surge Modeling 18/11/2015
Activity plan for CIFDP-F Phase 1 completion and Phase 2 Initiation 18/11/2015
CIFDP-I review 18/11/2015
CIFDP-B 18/11/2015
CIFDP-F 18/11/2015
CIFDP subprojects status 18/11/2015
CIFDP-I 18/11/2015
Showing 1 to 9 of 9 Documents
Agenda Documents
AgendaCodeNameUpdated onAction
AgendaCodeNameUpdated onAction
3.3 JCOMM-TR-064-CIFDP-IP-rev2015 CIFDP Implementation Plan 2015 Rev 29/04/16
4.2 CIFDP Terms of Reference and Membership 08/12/15
4.2 Distribution of PSG Work Assignments Nov 2015 08/12/15
Showing 1 to 3 of 3 Documents
Background Documents
AgendaCodeNameUpdated onAction
AgendaCodeNameUpdated onAction
SPA_ETWS_CIFDP_004 CIFDP Brchure 30/01/2014
CIFDP Strategy 28/09/2015
JCOMM-TR-064, SPA_ETWS_CIFDP_001 Coastal Inundation Forecasting Demonstration Project (CIFDP) Implementation Plan 07/08/2014
JCOMM-MR-115, SPA_ETWS_CIFDP_020 5th Meeting of the Coastal Inundation Forecasting Demonstration Project (CIFDP) Steering Group 05/09/2014
SPA_ETWS_CIFDP_003 Forecast System Concept for CIFDP (CIFDP Technical Recommendation) 07/08/2014
SPA_ETWS_CIFDP_002 CIFDP Concept 30/01/2014
Showing 1 to 6 of 6 Documents
Other Documents
CodeNameUpdated onAction
CodeNameUpdated onAction
Timetable 21/09/2015
CIFDP Presentation template 23/09/2015
Showing 1 to 2 of 2 Documents

There are 16 participants associated with 6th Meeting of the Coastal Inundation Forecasting Demonstration Project Steering Group .

Other
= Person has confirmed their participation and been approved to participate.
= Person has declined to participate or had their request to participate declined.
Participant Stats:
Total Invited: 20
Confirmed: 16
Not confirmed: 0
Unapproved: 0
Not-participating: 4
Rejected: 0
Group(s): JCOMM.
 Label(s): no labels
Created at 10:42 on 06 Jul 2015 by Long Jiang
Last Updated at 16:52 on 16 Dec 2015 by Thomas Gross