Indonesia Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project
CIFDP-ISW
Workshop
03 - 05 December 2013
Location
Organiser(s) & Staff
Participation
Badan Meteorologi, Klimatologi, dan Geofisika
JI. Angkasa I No. 2 Kemayoran
Jakarta Pusat
+62 (021) 4246703 10720
Indonesia
Organiser(s) & Staff
Organiser
Staff
Participation
Indonesia Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project
Summary
[Summary]![\"CIFDP-I](\"images/stories/2013/CIFDP-ISW.png\")
Phase 1 of CIFDP-I was formally be launched in December 2013 through the National Stakeholders Workshop, from 3 to 5 December in Jakarta, Indonesia. The Indonesia Meteorological Climatological and Geophysical Agency (BMKG) has led the national coordination, and a number of national stakeholders participated in the process, including; National Agency for Water Resources (PUSAIR), National Agency for Geospatial Information (BIG), Agency for the Assessment and Application of Technology (BPPT), Ministry of Marine Affairs and Fisheries (KKP), State Ministry of National Development Planning (BAPPENAS), Indonesian Institute of Science (LIPI), and universities.
The outcomes of the Workshop included an agreed draft for the Definitive National Agreement (DNA) and Terms of Reference for the CIFDP-I National Coordination Team (NCT), as well as the agreed work plan for the first year (Phase 1) of the project. The DNA will be formally approved by the government of Indonesia, signifying the commitment of the responsible national agencies for the implementation of the project and sharing data and products. Participants in the Workshop enjoyed the in-depth discussion on the requirements and existing gaps (technical / institutional / legal) in develiping a Coastal Inundation Forecasting (CIF) system for Jakarta and Semarang regions, in particular. The general outcome of the discussion would provide the basis in developing the National Capacity Assessment (NCA) for CIFDP-I, as well as the User Requirements Plan (URP) for Indonesia, during the CIFDP-I Phase 1 implementation.
Detailed information on the outcome of the Stakeholders Workshop can be found at: http://www.jcomm.info/CIFDP-ISW.
[General Information: 20 August 2013]
The Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project in Indonesia (CIFDP-ISW) will be held in the Indonesia’s Meteorological Climatological and Geophysical Agency (BMKG), Jakarta, Indonesia.
This is the kick-off of the national sub-project of CIFDP in the country (CIFDP-I), meeting the initial CIFDP requirements described in the Implementation Plan (see also the Project web site: http://www.jcomm.info/CIFDP). The objectives of the Workshop include:
- Introduction of CIFDP-I(Indonesia) activities to all relevant stakeholders
- Assessment of national capacity based on survey results and discussion
- Discussion about who is doing what on Coastal Inundation Forecasting/Warning System
- Drafting the National Agreement for establishing and supporting the CIFDP-I
- Development of a CIFDP-I Project Plan
Website:
http://www.jcomm.info/CIFDP-ISW
[View a simple printable version of this agenda]
[View an annotated printable version of this agenda]
[View an annotated printable version of this agenda]
- 1 - OPENING
(Moderation by the BMKG)
The Indonesia Stakeholders Workshop for the WMO Coastal Inundation Forecasting Demonstration Project (CIFDP-ISW) will open at 0930 hours on Tuesday 3 December 2013, at the conference room of Indonesia Agency for Meteorology, Climatology and Geophysics (BMKG)., Director General of BMKG and the Permanent Representative of Indonesia with WMO will open the Workshop.
Opening Presentation - 10 - ASSESSMENT OF TECHNICAL AND MANAGEMENT GAPS
(Moderation by PSG Co-Chairs)
Building on the precedent discussion, participants will review identified gaps – technical and social – for coastal inundation forecasting and warning services in Indonesia, including delivery and communication to the disaster management community. Focus will be given to the review against the available technical options, taking into account the operational environments of Fiji, and to agree on the technical options to be used for the CIFDP implementation. Special attention will be given to the information collection for the following subjects:- Assessment of the availability of met-ocean, atmosphere and hydrology data, including access to real-time observations, bathymetry, Digital Elevation Model (DEM), Geographic Information System (GIS) and data related to coastal inundations past events;
- Assessment of existing marine meteorology, hydrology and tropical cyclones forecasting capacities, with the focus on compatibility with open-source modelling software packages;
- Data collection and establishment of a storm surges/coastal floods events database, in coordination with storm surge climatology initiatives;
- Procedure to produce and deliver forecasting services to immediate/primary users.
Initial National Capacity Assessment for CIFDP-I - 10.1 - Review of social/management gaps and requirements (Particularly for communication and delivery of products)
- 10.2 - Requirements for products and service delivery
- 10.3 - Review of technical gaps and requirements (Observation/monitoring, forecasting, operational skills)
Application of Flood Early Warning System (Delft-FEWS) in Jakarta
Geology- Subsidence Analysis - 10.4 - Training requirements, for forecasters and for immediate users of forecasting products
- 10.5 - Review available (technical)options responding to identifiednational requirements
- 11 - PLANNING FOR IMPLEMENTATION OF THE CIFDP NATIONAL SUB-PROJECT FOR INDONESIA (CIFDP-I)
(Moderation by PSG Co-Chairs and Secretariat)
Under this agenda item, Participants will devote to establish a road-map for an operational end-to-end coastal inundation forecasting system, to be demonstrated through the CIFDP-I. All Participants in the Workshop, including the PSG and national stakeholders, will:- Discuss on the further steps to develop (or finalize) the organizational framework for collaborative arrangement between national agencies, through a national agreement. It is an essential step to establish the CIFDP national sub-project for Indonesia (CIFDP-I), particularly to clearly define the scope and role of the National Coordination Team (NCT) responsible for implementing the CIFDP-I, through an agreement among national stakeholders for CIFDP implementation;
- Agree on a collaborative workplan, and;
General Direction & Timeline for CIFDP-I Implementation - 11.1 - Establishment of CIFDP-I National Coordination Team (NCT) and Framework / Agreement
Preparation for CIFDP-I Definitive National Agreement (DNA) - 11.2 - Integration and Collaboration within Regional and Global Framework (and Identification of potential partners for CIFDP-I implementation at the regional and global level)
- 11.3 - Recommendations for CIFDP-I implementation, both on technical development and end users aspects
- 11.4 - Timetable for planning and development of a CIFDP-Iproject plan, and its implementation
- 11.5 - Conclusions and Recommendations
- 12 - ANY OTHER BUSINESS
(Moderation by PSG Co-Chairs and Secretariat)
Participants will be invited to raise any additional issue for consideration in the CIFDP-I implementation. - 13 - CLOSING
Based on the results of discussions under the preceding items, participants will consider requirements for further interactions among PSG and NCT members, firstly for the next 1 year (for Phases 0 and 1 of the CIFDP framework), and beyond. Emails, teleconferences and other means of virtual meeting will be considered where possible.
The workshop is expected to close in the afternoon of Thursday 5 December 2013. - 2 - ORGANIZATION OF THE WORKSHOP
(Introduction by the Secretariat)
The programme for the workshop will be adopted by participants, based on the provisional programme prepared by the Secretariat. Participants will then be introduced with the hours of work and other practical arrangements. Background documents and material will be introduced by the Secretariat, which are available on the workshop web page (http://www.jcomm.info/CIFDP-ISW). The workshop will be conducted in English only.
Participants may request the consideration of additional issues. In this case, they are requested to prepare the relevant documentation and submit it to the Secretariat (blee@wmo.int) ahead of the Workshop. In addition, a few sub-items requiring a separate discussion may be identified during the workshop. - 3 - INTRODUCTION TO CIFDP: GENERAL FRAMEWORK OF THE PROJECT
(Presentation by PSG Co-Chairs)
Drs Don Resio and Val Swail, Co-Chairs of the Project Steering Group (PSG), will present the CIFDP framework, including the project concept, scope, implementation plan and the conceptual guidelines for technical development. - 3.1 - General Framework
General Framework for CIFDP - 3.2 - A Template for the Operational Forecast System for Coastal Inundation
National Capacity Assessment (NCA) : An example - 4 - NATIONAL ISSUES RELATING TO COASTAL INUNDATION
(Moderation by Val Swail)
Participants will briefly review the status of Indonesia, in terms of damage and loss on the national scale (particularly in the coastal lowlands) by coastal flooding caused by natural hazards such as heavy rainfall, wave and storm surges and hydrological causes.
National Institutions responsible for coastal disaster management will present on the present practices for emergency management based on the information delivered from the forecast centres. The presentations, as well as the following discussion will focus on the social aspects and needs/requirements in terms of delivering the final forecasting products, and subsequently the gaps in the current status. - 4.1 - Review Status of Indonesia – Damage and Loss by Coastal Inundation
(National Board for Disaster Management)
The Coastal Inundation in Semarang Central Java - 4.2 - Current Status for National Coastal Inundation Forecasting and Warning, including Delivery and Communication to Disaster Management Community
- 4.2.1 - Current status for National Coastal Inundation Forecasting and Warning
(BMKG, National Agency for Water Resources)
Current Status for National Coastal Inundation Forecasting and Warning - 4.2.2 - Disaster management in coastal zones
(National Board for Disaster Management)
Disaster Management in Coastal Zones - 5 - REVIEW OF RELATED ACTIVITIES AND PROGRAMMES
- 5.1 - Presentation on the RSMC and other regional activities
Jakarta Tropical Cyclone Warning Center (Jakarta TCWC) - 5.2 - Presentations by relevant projects and programmes
- 6 - REVIEW PROGRESS OF CIFDP-I INITIATION
(Presentations by BMKG)
Participants will be presented on the status of operational (inundation-related) forecasting services for coastal zones, and on the progress to initiate the CIFDP-I that has initiated since 2012. The initial discussion will follow on technical and institutionsl gaps, in preparation of the discussion under agenda items 7 to 11.
[End of Day 1]
Initiation of CIFDP-Indonesia - 7 - DISCUSSION OF END USER PERSPECTIVES/REQUIREMENTS
(Presentation and Moderation by Expert in Social Science)
Based on the collected responses to the User Survey for CIFDP, Participants will briefly review on the end users engagement.
The following discussion, which will be convened as a parallel session with agenda item 8 (attendance by national users of forecasting/warning information for coastal zones) will review the survey results, and complement / update information required to clearly identify user requirements for a future coastal inundation forecasting system. The summary of discussion at this parallel session shall be reported to the whole Workshop, to the Workshop Day 2.
Participants are invited to discuss specifically on requirements emerging from Indonesia’s status, to define the issue of national requirements in terms of social needs under item 10.
It should be noted, in particular, the importance of active participation by users from the initial stage in the process, so that the outcomes of the Demonstration Project / operational systems developed at the end of the Project would be the optimum balance between technical capabilities of the forecast systems and the information required by the emergency management authorities in the country.
The Role of Social Capital in Disaster Risk Reduction and Sustainable Development of Coastal Area - 7.1 - Summary of the User Survey
User's Requirements Plan (URP)
An Assessment of CIFDP-I Users' Questinnaire - 7.2 - Discussion
- 8 - ASSESSMENT OF TECHNICAL CAPABILITIES IN INDONESIA’S OPERATIONAL FORECASTING SYSTEMS, AND IDENTIFICATION OF POTENTIAL IMPROVEMENTS
(Moderation by Val Swail)
Based on the collected responses to the Survey for CIFDP on technical capabilities, and on the summary of discussion at Day 1, Participants will briefly review the status of Indonesia, in terms of damage and loss on the national scale (particularly in the coastal lowlands) by coastal flooding associated with heavy rainfall, and tropical cyclones causing waves / storm surges. Discussion will follow for cross-checking and complete the Survey, and to clearly document the technical requirements, infrastructure, modelling, format of information to be conveyed to users.
Discussion on technical capabilities and gaps should be reported back to the Workshop Day 3, in terms of:- the existing operational forecasting practices for coastal inundation including models for waves, storm surges and hydrological flooding;
- a description of the observational systems, both real time and delayed mode (for verification and validation),
- associated data including bathymetry and digital elevation data, river flow data (either real time or climatological averages):
- access where appropriate to multi-scale numerical weather prediction products, either deterministic or probabilistic;
- use of regional advisory products.
- Specification of forecasting model components, forecasting system and hardware requirements;
- Definition of organisational setting - assessment of responsibilities structure & personnel capacity (training requirements, technical implementation approach);
- Inventory of vulnerability mapping data and products and practices in Coastal Flood Management.
- 8.1 - Summary of the survey on Technical Capabilities for CIFDP
- 8.2 - Discussion
[visit to BMKG forecast office (Lunchtime/Afternoon)] - 9 - DISCUSSION ON INDONESIA’S NATIONAL DECISION-MAKING PROCESS ON COASTAL INUNDATION FORECASTING
(Moderation by Don Resio)
Based on the collected responses to both surveys (Technical / Users), as well as on information gathered during Days 1 and 2, Participants will review the established procedure for national decision-making against the coastal inundation, and on the defined respective authorities of national institutions. The discussion will aim for convergence on future arrangements that will optimise the national process for coastal inundation detection and response, by using an improved system through CIFDP-I.
[End of Day 2]
Agenda Documents
Showing 1 to 16 of 16 Documents
Background Documents
| Agenda | Code | Name | Updated on | Action |
|---|---|---|---|---|
| Agenda | Code | Name | Updated on | Action |
| JCOMM-TR-064, SPA_ETWS_CIFDP_001 | Coastal Inundation Forecasting Demonstration Project (CIFDP) Implementation Plan | 07/08/2014 |
|
|
| CIFDP-ISW/BM.1 | Information Note for Participants: CIFDP-ISW | 01/11/2013 |
|
Showing 1 to 2 of 2 Documents
Other Documents
| Code | Name | Updated on | Action |
|---|---|---|---|
| Code | Name | Updated on | Action |
| List of Stakeholders for CIFDP-I | 16/09/2014 |
|
Showing 1 to 1 of 1 Documents
There are 11 participants associated with Indonesia Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project .
National Stakeholders
Project Steering Group and Invited Experts
Secretariat
= Person has confirmed their participation and been approved to participate.
= Person has declined to participate or had their request to participate declined.
Participant Stats:
Total Invited: 12
Confirmed: 11
Not confirmed: 0
Unapproved: 0
Not-participating: 1
Rejected: 0
= Person has declined to participate or had their request to participate declined.
Participant Stats:
Total Invited: 12
Confirmed: 11
Not confirmed: 0
Unapproved: 0
Not-participating: 1
Rejected: 0